Lead Financial Specialist - Office of the Provost

Position Summary
VCU Office of the Provost is excited to invite interested applicants to apply for the Lead Financial Specialist position on the Academic Operations team. This position will provide Fiscal and Budgetary support and will serve as the primary point of contact to all units within the Provost Office including Faculty Affairs, Academic Affairs, and Institutional Research and Decision Support. The Academic Operations team believes in training and career growth and welcomes applicants who are interested in building upon a career in the financial services area.

Duties and responsibilities include but are not limited to:
Provide fiscal support managing purchase requests and processing invoices for timely payment. Respond to and resolve any issues around invoices, receiving, and other Accounts Payable related matters in a timely manner. Serve as a purchasing cardholder. Ensure proper handling of any checks for deposit. Perform timely reconciliation of expenses procured through purchasing card and RealSource, maintaining the appropriate supporting documentation for transactions.
Support Finance leadership in budget management and reporting for the units of the Provost office. Also provide support in multiple fund source analysis in review of Provost areas.

• As a financial transaction expert, collaborate with the Finance team to serve as a resource and support to others in the office with fiscal responsibility. Provide training and technical or policy updates to others as needed.
  
• Assist in the review of the office’s internal controls for Agency Risk Management and Internal Control Standards (ARMICS) compliance.
  
• Support the University Higher Education Equipment Trust Fund (HEETF) Committees in their review of requests across all schools/units at VCU. Assist in reporting requirements to the State
• Council of Higher Education for Virginia (SCHEV).
  
• Support the monthly Fiscal Administrator meetings by coordinating agenda items, maintaining the Fiscal Administrator Wiki portal, and communicating related fiscal updates and topics to the group.
  
• Working under general supervision, resolving most standard issues independently and referring more complex issues to the appropriate resources
  
• Participation in special projects and/or university committees
  
• Execute other duties as assigned
  
  

Required Qualifications

• Bachelor’s degree or an equivalent combination of education, experience, and training
  
• Knowledge of federal, state, and Finance policies and regulations
  
• Analytical skills to evaluate and interpret financial data and draw sound conclusions
  
• Demonstrated ability to prioritize and manage a variety of projects and to work independently and as part of a team. Also desires growth and development to learn within the role.
  
• Outstanding customer service and a high degree of professionalism
  
• Ability to accurately follow instructions and serve as a resource to others regarding policies and procedures.

• Strong attention to detail, flexibility, and the ability to set and meet deadlines
  
• Effective/excellent communication, verbally and in writing, with employees of all levels within the organization
  
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment, or a commitment to do so as a staff member at VCU.
  
• Ability to handle confidential and sensitive information appropriately and with discretion
  
• High proficiency using Microsoft Office suite and database software.
  
  

Preferred Qualifications

• Higher Education experience
  
• Working knowledge and experience with VCU’s financial systems: Banner Finance, RealSource, as well as monthly reconciliation processes and expectations. Also working knowledge of the associated reporting in the Reporting Center and Finance Dashboard.
  
• Experience with the purchasing card system, as well as reconciling expenses and purchasing card statements
  
  

Additional Information:
All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/

Initial review of applications will begin on July 29, 2022.

Full-time, benefitted position
Days/Hours: Monday-Friday / To be determined;
eligible for a Flexible Telework Arrangement



Salary Range: $65,000 - $75,000



Position Details:

Department: Office of the Provost and Vice President of Academic Affairs
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100
Exemption Status: Non-Exempt

Contact Information:

Contact Name: Candy Gordon

Contact Email: crbraswe@vcu.edu