Office Administrator
- Employer
- Salve Regina University
- Location
- Rhode Island, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 15, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Type
- Full Time
Job Details
BASIC FUNCTION:
Provide administrative support to the CIO and the Department of Information Technology.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Perform general administrative duties such as phone calls, email, ordering office supplies, scanning, copying, filing, and sorting incoming / outgoing mail
- Tracking of credit card payments and receipts
- Vendor invoice, payment and contract maintenance for software and services
- Maintenance and reconciliation of department budget to accounts payable
- Coordination of University telephone and cable bills
- Scheduling and coordination of department meetings and events
- Assistance with travel arrangements for office staff
- Assist with the preparation of technical documentations and presentations
- Manage departmental knowledge base including presentations, handbooks, guides, policies, newsletters, proposals and website content
- Perform data entry maintaining departmental information such as equipment inventory and accounts
- Address office equipment needs and problems
- Research information as needed for analysis by department
All other job-related duties as requested by the AVP/CIO. Individual may also assist other members of the Office of Information Technology, as needed.
LICENSES, TOOLS AND EQUIPMENT:
N/A
ENVIRONMENTAL CONDITIONS:
The incumbent is not substantially exposed to adverse environmental conditions.
Requirements:
High school diploma or GED and 3 years of office experience required. Associates or Bachelor's Degree preferred. Must possess outstanding interpersonal skills and be comfortable communicating and working with a wide variety of people from both inside and outside the University. This position requires an individual with outstanding organizational skills who is able to work on multiple tasks simultaneously. Must be a team player yet have the ability to work independently. Must possess excellent computer skills; confidently employ office technology; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook etc) and willing to increase skills as needed.
Additional Information:
Salve Regina University offers generous benefits to eligible employees including:
- health and dental coverage
- life insurance
- long-term disability
- 403B plan
- tuition benefits and more
Application Instructions:
Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.
URL: www.salve.edu
Company
From our cornerstone mercy mission to the classic ideals of our liberal arts approach, tradition matters at Salve Regina. It’s woven throughout our 80-acre campus, embedded in our historic buildings and infused in the culture of Newport, Rhode Island.
Tradition at Salve Regina means we remember where we began. Since our founding by the Sisters of Mercy in 1934, we have grown to a community of more than 2,800 undergraduate and graduate students who proudly carry forward our mission in their personal and professional lives. Fully accredited by the New England Commission of Higher Education, we are committed to fueling the imagination and encouraging the academic ambitions of our bright and curious students.
At Salve Regina, tradition blends seamlessly with progress. We empower students to explore their talents through diverse academic offerings, student organizations, service initiatives and athletic teams. Our collaborative learning environment and vibrant campus community inspire the pursuit of excellence and breach the limits of personal potential.
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