Executive Assistant

Executive Assistant

Job no: 529741
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: Office of the Vice President for Finance and Administration
Appointment Type and Duration: Regular, Ongoing
Salary: $62,000 - $78,000 per year
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins
August 15, 2022, position open until filled
Special Instructions to Applicants
Complete applications must include:
1) A current resume
2) A cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.
3) Three professional references

Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

The Office of the Vice President for Finance and Administration office is interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.
Department Summary
Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful. Finance and Administration is led by the Vice President for Finance and Administration and Chief Financial Officer (VPFA/CFO) and is comprised of more than 30 departments that provide service to campus in six areas: business and finance, human resources, campus planning and facilities management, safety and risk services, campus services and information services.
Position Summary
The Executive Assistant provides confidential and thorough administrative support to the Vice President for Finance and Administration/Chief Financial Officer (VPFA/CFO) and one or more additional executives within the office of the VPFA. This position is responsible for effectively managing and scheduling time for supported executives to ensure the maintenance of an extensive standing meeting schedule as well as the flexibility to pursue an active agenda of priorities and the ability to react quickly to emerging issues. This position also facilitates communication both up and down the UO's and division's chain of command. This position reports to the Associate Vice President for Campus Services/Chief of Staff to the VPFA, and also works collaboratively with the project manager and a fellow executive assistant. The Office of the VPFA places a strong emphasis on inclusion, diversity, and cultural competency, and features an active and engaged portfolio-wide Diversity Committee.

The successful candidate will exhibit professionalism, excellent judgment, and the ability to create a welcoming, inclusive, accessible, and professional atmosphere in the office.

To be considered qualifying as "senior level," experience must include one or more of the following:
o Office management experience which includes supervising/leading other office workers; and/or
o Providing administrative support to an executive which includes exercising delegated authority to handle high-level administrative responsibilities on behalf of an executive; and/or
o Directing projects, programs, or a department to include accountability for achieving objectives; and/or
o Experience performing the key responsibilities as defined for this position and which include decision-making authority and use of judgment in handling confidential matters.
Minimum Requirements

• Five years' experience providing administrative support, including a minimum of three years in an executive office supporting senior administration within a large, complex organization.

Professional Competencies

• Ability to manage stressful situations with tact and diplomacy and to use sound judgement and discretion, particularly as it relates to handling sensitive and/or confidential information.
• Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, while handling frequent interruptions and rapidly shifting priorities.
• Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program).
• Ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Excellent writing, and verbal communication skills; attention to detail.
• Excellent organizational, problem-solving, and time management skills.
• Ability to perform all responsibilities with high ethical standards.

Preferred Qualifications

• Bachelor's degree from an accredited institution.
• Experience in executive support in higher education.

FLSA Exempt: Yes

All offers of employment are contingent upon the successful completion of a background inquiry.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



To apply, visit https://careers.uoregon.edu/en-us/job/529741/executive-assistant



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