Coordinator, Medical Laboratory Sciences Program
At PCOM, we espouse to grow a culturally competent workforce to
advance healthcare that touches the lives of underserved
communities. Diversity and inclusion is the core component of our
institutional identity and a key pillar of PCOM’s strategic vision.
Philadelphia College of Osteopathic Medicine affirms that diversity
and inclusion are crucial to the intellectual vitality of the
campus community. It is through freedom of exchange over different
ideas and viewpoints in supportive environments that our graduates
develop the critical thinking and citizenship skills that will
benefit them throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians,
health practitioners, and behavioral scientists who practice a
“whole person” approach to care - treating people, not just
symptoms. As the field of medicine has changed, we've changed with
it - adapting our program offerings to better meet the needs of
healthcare providers and the communities they serve. At the main
campus in Philadelphia, Pennsylvania (PCOM), the branch campus in
Suwanee, Georgia (PCOM Georgia), and our newest location in
Moultrie, Georgia (PCOM South Georgia), PCOM students learn to
approach problem-solving in a more professional, more team-oriented
manner, which prepares them to work successfully in integrated
healthcare settings with other health professionals. At
Philadelphia College of Osteopathic Medicine you will be part of a
caring, professional, and committed community focused on making the
PCOM experience the best possible for our students.
We are currently seeking to fill our Coordinator, Medical
Laboratory Sciences Program position at the Georgia campus with a
highly qualified and passionate individual.
Reporting to the Program Director of the Medical Lab Sciences
program, the Coordinator will, under supervision, provide
administrative, operational and logistical support to the
This position serves as a primary point of contact for all
students, faculty, affiliate partners and outside members of the
PCOM community and assists with all matters related to the general
administration of program operations. This candidate should be
customer service focused. The Coordinator liaises with and
maintains strong, effective communication across all internal and
external networks. He/she performs a variety of highly responsible,
confidential and complex support and administrative duties for the
program. The ideal candidate for this position is a motivated,
organized, self-starter, who takes initiative and helps to ensure
all administrative duties are complete while improving and creating
new tasks as needed to best benefit the student body and
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supports all programmatic activities such as meetings, hooding
ceremonies, and graduation activities.
Files and maintains the office’s central files, which includes
paper files scanned documents. Takes initiative in recommending
changes to preserve information integrity and
Serves as first point of contact for all incoming e-mail. Will sort
and forward email to each appropriate department employee.
Maintains and updates student files, including files maintained in
the office, on Banner and in Evalue (for Medical laboratory
Maintains and organizes office and clinical supply inventory.
Answer telephones and give appropriate information to callers
and/or routes call to appropriate staff member; records messages to
voice mail; transcribes and relays messages from office voice
Performs various duties related to department events; prepares
badges, assists with the tracking of responses. Completes various
duties as needed for Reunion Weekend and attends special functions
Maintains confidentiality in sensitive situations.
Makes copies, sends and receives faxes, prints documents, files and
maintains department documents.
Opens and distributes mail to appropriate program personnel.
Supports the handling of selected criminal background and drug
Maintains communication with Medical Lab Sciences training sites
and keeps the CLS Program Director Department Chair, and faculty
advised of issues affecting students.
Enters and maintains required preceptor and clinical site data in
clinical database including CV, license, affiliation agreement(s),
preceptor information forms and site evaluations.
Enters and maintains updated availability of clinical laboratory
rotations for upcoming clinical year in clinical database in an
Organizes and secures student packet to include letter of good
standing, student bio, verification of completion of HIPAA
training, and OSHA training, verification of completion of criminal
background checks and any other information that may be required.
Supplies this information to clinical rotation site as
Performs other related duties as assigned or requested.
High School Diploma or equivalent is required. Associate degree or
some technical training beyond high school is preferred.
Minimum 3 years secretarial/clerical/administrative experience is
Must be proficient in software packages such as Microsoft Office
Suite. Working knowledge of Blackboard and Banner is preferred.
Good interpersonal skills and strong organizational skills are
required. Must have a cohesive working style and able to handle
multiple concurrent tasks with time limited goals. Must be a
detailed oriented individual and be flexible.
This is a part time position
High school diploma or equivalent required.
Bachelor’s degree preferred.
Work experience can make up for education.
A minimum of three years’ experience as an administrative assistant
in a fast-paced office with preference given to college or
university environment. Excellent organizational and administrative
abilities, communication and interpersonal skills. Proficiency in
Microsoft Word and Power Point is required. Must have experience
using Microsoft Excel. Knowledge of Microsoft Access is desirable.
Experience using Banner, E-Value and Blackboard preferred.
Certifications, Licenses, Registrations
No Board Certification or Board Eligibility is required.
Must be able to lift files and administrative items. Sit at desk
for prolonged periods, hear & answer telephone. Use standard
Salary Range: $18.00 to $22.25 per hour
PCOM is an equal opportunity employer and all qualified
applicants will receive consideration. We adhere to a policy that
prohibits discrimination on the basis of race, color, sex, sexual
orientation, gender identity, religion, creed, national or ethnic
origin, citizenship status, age, disability, veteran status, or any
other legally protected class.