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Coordinator, Medical Laboratory Sciences Program

Employer
Philadelphia College of Osteopathic Medicine
Location
Georgia, United States
Salary
Salary Not Specified
Posted Date
Jul 12, 2022

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Position Type
Faculty Positions, Health & Medicine, Medicine, Other Health & Medicine, Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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Coordinator, Medical Laboratory Sciences Program


At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Coordinator, Medical Laboratory Sciences Program position at the Georgia campus with a highly qualified and passionate individual.

SUMMARY:
Reporting to the Program Director of the Medical Lab Sciences program, the Coordinator will, under supervision, provide administrative, operational and logistical support to the program.

This position serves as a primary point of contact for all students, faculty, affiliate partners and outside members of the PCOM community and assists with all matters related to the general administration of program operations. This candidate should be customer service focused. The Coordinator liaises with and maintains strong, effective communication across all internal and external networks. He/she performs a variety of highly responsible, confidential and complex support and administrative duties for the program. The ideal candidate for this position is a motivated, organized, self-starter, who takes initiative and helps to ensure all administrative duties are complete while improving and creating new tasks as needed to best benefit the student body and program.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Supports all programmatic activities such as meetings, hooding ceremonies, and graduation activities.

Files and maintains the office’s central files, which includes paper files scanned documents. Takes initiative in recommending changes to preserve information integrity and confidentiality.

Serves as first point of contact for all incoming e-mail. Will sort and forward email to each appropriate department employee.

Maintains and updates student files, including files maintained in the office, on Banner and in Evalue (for Medical laboratory rotations)

Maintains and organizes office and clinical supply inventory.

Answer telephones and give appropriate information to callers and/or routes call to appropriate staff member; records messages to voice mail; transcribes and relays messages from office voice mail.

Performs various duties related to department events; prepares badges, assists with the tracking of responses. Completes various duties as needed for Reunion Weekend and attends special functions as needed.

Maintains confidentiality in sensitive situations.

Makes copies, sends and receives faxes, prints documents, files and maintains department documents.

Opens and distributes mail to appropriate program personnel.

Supports the handling of selected criminal background and drug checks.

Maintains communication with Medical Lab Sciences training sites and keeps the CLS Program Director Department Chair, and faculty advised of issues affecting students.

Enters and maintains required preceptor and clinical site data in clinical database including CV, license, affiliation agreement(s), preceptor information forms and site evaluations.

Enters and maintains updated availability of clinical laboratory rotations for upcoming clinical year in clinical database in an ongoing fashion.

Organizes and secures student packet to include letter of good standing, student bio, verification of completion of HIPAA training, and OSHA training, verification of completion of criminal background checks and any other information that may be required. Supplies this information to clinical rotation site as needed.

Performs other related duties as assigned or requested.

POSITION REQUIREMENTS:

Education

High School Diploma or equivalent is required. Associate degree or some technical training beyond high school is preferred.

Experience

Minimum 3 years secretarial/clerical/administrative experience is required.

Must be proficient in software packages such as Microsoft Office Suite. Working knowledge of Blackboard and Banner is preferred. Good interpersonal skills and strong organizational skills are required. Must have a cohesive working style and able to handle multiple concurrent tasks with time limited goals. Must be a detailed oriented individual and be flexible.

POSITION REQUIREMENTS:

Hours
This is a part time position

Education
High school diploma or equivalent required.
Bachelor’s degree preferred.
Work experience can make up for education.

Experience
A minimum of three years’ experience as an administrative assistant in a fast-paced office with preference given to college or university environment. Excellent organizational and administrative abilities, communication and interpersonal skills. Proficiency in Microsoft Word and Power Point is required. Must have experience using Microsoft Excel. Knowledge of Microsoft Access is desirable. Experience using Banner, E-Value and Blackboard preferred.

Certifications, Licenses, Registrations
No Board Certification or Board Eligibility is required.

Physical Demands
Must be able to lift files and administrative items. Sit at desk for prolonged periods, hear & answer telephone. Use standard office equipment.

Salary Range: $18.00 to $22.25 per hour

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.


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