Program Assistant (Program specific)
Diablo Valley College
To schedule and provide a variety of college services for assigned
programs in order to attract, retain and support a diverse
population of students; and to provide administrative support to
assigned student services programs.
Examples of Duties/Essential Functions:
Duties may include, but are not limited to, the following:
Performs a variety of administrative support functions to assist in
coordinating a student services program on assigned campus.
Prepares correspondence, memos and statistical materials; answers
Compiles data from a variety of sources for statistical reports,
student data reports, student records and files, or material
requested by the District and State Chancellor’s Office for the
purpose of complying with financial and legal program
Reviews applications or other program documents to determine
Processes eligibility and services for categorical programs in
compliance with Title 5 regulations.
Awards and disburses support services (e.g. book vouchers, meal
tickets, grants, etc.).
Arranges, schedules and assists in the development of training
programs for faculty, staff and managers; assists faculty as needed
in providing information on specific programs or areas.
Assists students with navigating college processes as appropriate
for assigned program; assists students in utilizing the services of
the college and outside agencies; provides referral to auxiliary
Assists in the preparation of presentations, written information
and other resource materials concerning available college and
community services and programs.
Assists in the development and performs delivery of workshops,
activities and special programs to provide or promote access to and
increased awareness of available student support services and
programs; coordinates logistics, scheduling and participant
Coordinates with other departments and/or external vendors to
arrange for support equipment, materials and services.
Prepares and maintains records and files related to student
contacts and the provision of services.
Participates in and facilitates special events and activities as
Establishes appropriate linkages to special populations or
community groups served; promotes program through participation in
outreach and associations with high schools, middle schools or
other local, regional or national organizations.
Performs related duties as assigned.
EXPERIENCE AND TRAINING
Two (2) years of experience performing responsible administrative
duties in a related program.
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent plus
additional coursework in a field related to the area of
CONDITION OF EMPLOYMENT
Must not have any unresolved financial issues with the U. S.
Department of Education that would prohibit the ability to obtain
National Student Loan Data System (NSLDS) access immediately.
Policies and regulations related to a specific student services
Applicable laws and statues governing access to public programs and
Modern office procedures, practices and technology/equipment.
Philosophy and objectives of students services programs.
Problems encountered by students supported.
English usage, grammar, spelling, punctuation and vocabulary.
Basic statistical compilation and other record keeping methods and
Modern software applications (Microsoft Office Suite, etc.).
Assist students in identifying concerns and problems and suggest
appropriate alternatives to resolve those concerns.
Prepare and maintain a variety of records, reports, and
confidential materials related to students.
Schedule and perform a variety of support functions pertaining to
assigned student support program area.
Understand and carry out verbal or written instructions.
Communicate effectively, both orally and in writing.
Work independently and exercise good judgment in performing
Keyboard with accuracy.
Establish and maintain effective working relationships with those
contacted in the course of performing required duties.
Demonstrate understanding of, sensitivity to, and respect for the
diverse academic, socio-economic, race, ethnicity, gender identity,
sexual orientation, age, mental or physical disability, and
religious background of all students, faculty and staff, and with
all individuals encountered in the performance of required
- Understanding of the different math and engineering curriculum
- Strong communication and presentation skills, including the
ability to work one-on-one with students.
- Experience with supporting programs and services linked to
student success such as Financial Aid, A&R, EOPS, Disability
Support Services, MESA and/or other programs that target
- Proficiency with MS Office (Excel, Forms, Outlook, One
- Experience conducting recruitment and outreach and
- Demonstrated commitment to fostering student equity and
inclusion, and ability to communicate and work effectively with
students, faculty, staff, and community members of diverse
backgrounds, cultures, languages, and abilities.
The Program Assistant - Specialized position for the Math &
Engineering Student Center at Diablo Valley College reports
directly to the Division Dean of Math & Engineering. The
Specialized Program Assistant - serves as a point person in math
support (entry) classes and liaison between math support courses
& the Math & Engineering Center, and serves as an Assistant
for the Self-Paced program. This temporary, seasonal position earns
an hourly rate of $19.75 per hour, approximately 30
Contra Costa Community College District is returning to some
in-person activities, in a gradual, responsive process that is
following all relevant local, state, federal, and CDC guidance
related to COVID-19. New employees are advised that the Contra
Costa Community College District has mandated that District
employees will need to be vaccinated, test regularly, or obtain a
waiver for religious or medical reasons. For those employees who
receive a waiver they will be required to wear a mask and test
regularly. If this employment condition is unacceptable to a new
employee, then they should decline this offer of
Job Close Date:
Open Until Filled:
To apply, visit https://www.4cdcareers.net/postings/8764