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Graduate Student Affairs Administrator

University of Chicago
Chicago, Illinois
Competitive salary with full benefits package.
Posted Date
Jul 13, 2022

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Position Type
Administrative, Academic Affairs, Curriculum & Instructional Development, Student Affairs, Student Activities & Services
Employment Type
Full Time
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About the Department
For over a century, the Kenneth C. Griffin Department of Economics has been recognized as one of the world's leading centers for economic research and education. The Department's faculty have received numerous awards, including Nobel Prizes and John Bates Clark medals in economics as well as being members of the American Academy of Arts and Sciences, and the Econometric Society.

Job Summary
Under the supervision of the Director of Finance, Operations, and Personnel and under the direction of the Director of Graduate Studies, the Graduate Student Affairs Administrator is the face of the Kenneth C. Griffin Department of Economics Graduate Student Affairs office. This position is designed to provide support, including comprehensive academic advising, administrative services, recruitment support, orientation for incoming students and career readiness to an ethnically, culturally, socially and economically diverse student population.


  • Manages the graduate student admissions process, working closely with the Admissions Committee, Director of Graduate Studies (DGS) and the SSD Dean of Students office, compiles information to assist in the Admission Committee’s selection process and creates reports on graduate admissions and financial aid data.
  • Advises graduate students regarding departmental program requirements and provides reports to DGS to monitor individual student progress especially students who are at risk of academic probation status and/or dismissal.
  • Assists graduate students with course registration issues/adjustments.
  • Creates course descriptions, and schedules undergraduate, Masters, and graduate classes on a quarterly basis in collaboration with departmental and Booth faculty to meet curricular needs.
  • Manages the preliminary and core exams (held twice each summer), public lectures, and defenses and communicates results to SSD Dean of Students office and others.
  • Leads Orientation Day in the Autumn quarter and Campus Day in the Spring quarter for incoming students.
  • Provides updates to student files, databases, and records in accordance with federal guidelines (FERPA) and documents interactions with students in Filemaker.
  • Administers the financial aid and dissertation fellowship process.
  • Oversees the Ph.D. job market placement process, which includes job market paper and website finalization, and coordinating interview training.
  • Updates electronic departmental guidebook on the department website.
  • Solves problems in areas such as academic and administrative policy, curriculum research and development, and budget development.
  • Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students in response to concerns, and handles complex situations including student crises.
  • Performs other related work as needed.

Minimum Qualifications


  • Minimum requirements include a college or university degree in related field.

Work Experience:

  • Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


  • Bachelor's degree in related field.


  • Background in Student Affairs, Academic Support or closely-related environment.
  • Proficent in MS Office, Adobe Professional, AIS, FileMaker, and ASTRA, Slate.
  • Working knowledge in a higher education research institution.

Preferred Competencies

  • Excellent organizational and analytical skills with high-level of accuracy and sharp attention to detail.
  • Superior interpersonal skills and the ability to work effectively with a wide range of individuals and constituencies in a diverse professional environment.
  • Demonstrated excellence in written and verbal communication.
  • A high level of confidentiality and discretion.
  • Effectively manage a heavy workload, competing priorities, and tight deadlines.
  • A quick, self-learner with ability to initiate, organize, prioritize and complete multiple, high-level projects; work effectively with minimal supervision in a fast-paced environment.
  • Demonstrated ability to anticipate and respond to future needs.
  • Works well independently and in a team environment.
  • Use appropriate resources and follow an issue through to resolution.
  • Demonstrated sound judgment, solve problems and make effective decisions.
  • Deep commitment to customer service.
  • Strong coaching or counseling skills.

Application Documents

  • Resume/CV (required)
  • Cover Letter, addressing your specific interest in the position and outlining skills and experience that directly relate to this position (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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