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College Registrar

SUNY Cobleskill
New York, United States
Salary Commensurate with experience
Posted Date
Jul 13, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Employment Type
Full Time
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Company Description:

As a premier institution in agriculture and technology, SUNY Cobleskill calls all learners to grow, to sustain, and to renew the world and its citizens. The College acts as a reflection of, and a catalyst for, advancement in our fields. With an emphasis on applied learning and experiential education, SUNY Cobleskill prepares students for successful careers, advanced studies, and engaged citizenship.  

Founded in 1911, SUNY Cobleskill enrolls approximately 2000 students in 55 diverse majors. The campus sets the standard for applied education that extends theory into practice. SUNY Cobleskill is a community characterized by empathy, inclusivity, respect, personal growth, integrity, and a collaborative spirit fostering well-being and sustainable practices. We recognize and celebrate student, faculty and staff achievements. We take pride in our campus and encourage collaboration with our surrounding communities.

Our modern, 902-acre campus features outstanding educational facilities, including an equestrian center, 200-cow dairy facility, cold and warm water fish hatcheries, specialized classrooms and scientific laboratories, two state-of-the-art culinary arts teaching kitchens, child development and childcare centers, and an art gallery and graphic design center. 

Drawing on a rich academic tradition that spans more than 100 years, our purpose remains constant; to educate future entrepreneurs, scientists, thought leaders, artists, educators, and practitioners to contribute to the sustainability of a healthy and prosperous societal existence in concert with a robust environment. 

Job Description:

Appointment to begin September 2022. This is a calendar year (twelve-month) professional appointment. The position reports to the Vice President of Academic Affairs and has managerial responsibility for the office of the registrar.

The office of the registrar provides oversight and distribution of the permanent academic record for all students and alumni. This responsibility is inclusive of establishing the master schedule, pre-registration, oversight of incoming student registration, add/drop of course(s), registration overrides, course withdrawal, withdrawal from college, grade submission, awarding all prior learning credit and managing the academic petition process.

The registrar is also the final auditor of the academic record when a student completes their program of courses. As the final auditor of student records, the college registrar is the institutions academic integrity barometer ensuring all students regardless of program meet the breadth and depth of the institution's learning outcomes. Distribution of diploma, notation of degree completion on the academic record and conferral affirmation are essential to the role.

Essential Job Functions:

  • Supervises all employees of the office, inclusive of professional development activities, determining annual goals to align with institutional initiatives and ensuring staff meet annual performance evaluation expectations.
  • Collaborates with internal institutional stakeholders to improve the student experience.
  • Develops the annual registrar and transcript IFR budgets; monitors expenses and ensures business partner agreements are met.
  • Leads the office in acquiring, implementing, and maintaining the necessary information for technology solutions in support of the institution's needs.
  • Prepares and transmits all necessary reporting for SIRIS (SUNY Institutional Research Information System), the NSC (National Student Clearinghouse) and other entities as necessary.
  • Serves as the campus Records Retention Officer, ensuring campus compliance with the institutions records retention policies.
  • Serves and leads as the institutions FERPA Compliance Officer (Family Education Right to Privacy Act), providing necessary training to campus and working closely with the Information Security Officer to maintain data integrity and security. 
  • Maintains the college catalog of programs and course offerings.
  • Oversees the management and collection of grades, recalculation of student GPAs (grade point averages), review and determination of inclusion and exclusion of repeated courses in the GPA, and all changes to the academic record.
  • Ensures compliance with SUNY Seamless Transfer; works with faculty to determine transfer equivalencies and oversees maintenance of repository for this information.
  • Provides the Vice President of Academic Affairs student academic standings upon completion of each academic term.
  • Reports student data related to conferral of degrees or candidates for degree for purposes of commencement activities and record of the terms graduating class.
  • Expert user of student information systems, such as Banner, student auditing solutions, such as Degree Works, student scheduling solutions, such as Schedule Planner, diploma solutions, such as Diplomas on Demand, and institutional reporting solutions, such as Argos.
  • Serves as a member of the Data Experts Group, a functional area user group seeking to ensure transparency, consistency, and accuracy of student data systems.
  • Serves as an ex-officio member of the Curriculum Committee under shared governance, providing support and knowledge of institutional, SUNY and NYSED curriculum requirements.
  • Contributes to the success of the institution by ensuring the mission of the office of the registrar aligns with the strategic initiatives of the institution.
  • Provides interpretation of institution policy, ensuring practical application of policies, established through shared governance, and are reflected in procedure/process within the work of the office.
  • Works collaboratively across units (eg, Admissions, Institutional Research, Student Financial Services) in areas of planning, implementation, and reporting.


Minimum Education, Skills, and Abilities

  • Master's Degree and a minimum of three years of increased administrative responsibilities as an Assistant or Associate Registrar at a College or University or an equivalent combination of education and experience.
  • Knowledge and application of FERPA.
  • Knowledge and application of records retention and maintenance of those records.
  • Knowledge of the State University of New York University system a plus.
  • Experience overseeing staff and a proven commitment to a team-based approach to attaining divisional goals.
  • A strong understanding of diversity, equity, inclusion, and building/maintaining civility in the workplace.
  • Strong experience with data analysis.
  • Strong technical skills, inclusive of Banner, Degree Works, Diplomas on Demand, Schedule Planner and Argos.
  • Proven ability to work under pressure to meet timelines and objectives.
  • Strong Interpersonal communication skills.

Additional Information:

  • This is an SL-5 position, with a salary range of $90,000 - $95,000.
  • This is a full-time, term appointment.
  • This position offers full New York State benefits which are some of the most comprehensive in the country.
  • SUNY Cobleskill is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
  • This position may be designated 55 b/c and is subject to verification of applicant eligibility.

SUNY Cobleskill is committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational and employment opportunity and access to services, programs and activities without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other legally protected status.  Individuals with disabilities requiring accommodation during the hiring process should contact the Human Resources Office at (518) 255-5514.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at   

SUNY Cobleskill's Tile IX Coordinator is Amanda Clark, who can be contacted via phone at 518-255-5445, email at, or mailing address of SUNY Cobleskill,  Knapp Hall Room 123, Cobleskill, NY 12043.

Application Instructions:

The application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by July 28, 2022.

A complete application consists of the following:

1. Letter of application, addressing qualifications, position responsibilities, and college values  
2. Current CV or Resume
3. Names, emails and phone numbers of at least three professional references, preferably former supervisors 

* To apply you must create an account and apply through this posting.

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