Provides administrative support for the DeLaney Center Director and
Center. Coordinates the day- to-day flow of Center tasks in
addition to managing upcoming deadlines, calendar scheduling, and
event planning necessary for the implementation of DeLaney Center
programs and initiatives.
Washington and Lee University actively promotes a dynamic and
inclusive environment that allows students and employees of
multiple backgrounds, cultures, and perspectives to learn, work,
and thrive together. Successful candidates will contribute to that
environment and exhibit potential for excellence in their areas of
Essential and Related Functions:
- Coordinates the day-to-day flow of Center tasks and
communications. Acts as first point of contact for calls and office
visitors, takes and relays messages, responds to requests for
information and provides information or directs calls/visitors to
the Director and DeLaney faculty, as appropriate.
- Supports the DeLaney Center Director and faculty by performing
a wide array of administrative duties including maintaining
calendars, scheduling appointments, and completing expense reports.
Maintains office supplies for the Center. Maintains Center files
and records, following standards for length of file retention as
posted by General Counsel.
- Works with the Office of Communications and Public Affairs to
manage the content of the Center’s website, to manage the Center’s
outreach through social media, and to promote the Center.
- Serves as the primary organizer for Center functions (programs,
pre-orientation trips, conferences, Saturday field trips,
documentary screenings, and group meetings) and coordinates room
reservations and refreshments or food when necessary. Works with
University Catering and Facilities to coordinate event setup. Plans
and makes all travel and lodging arrangements for speakers and
- Works with University scheduling systems (e.g. Outlook
calendar, 25Live or similar) to make venue arrangements for Center
events, such as public lectures, conferences, trips, and film
screenings. Selects the most appropriate venue or web conferencing
technology for showcasing speaker events.
- Assists the Center director by notifying him/her/they of
University administrative deadlines and helps coordinate the work
of the Center with the Provost’s Office and other academic and
administrative offices. Assists the director with the
implementation of undergraduate programming.
- Manages the Center budgets and tracks spending; this includes
handling purchase requests, disbursement vouchers, travel vouchers,
and visiting scholar/guest payments. Codes all charges made with
University Visa card within Workday. Assists with preparing annual
budgets and prepares regular budget reports.
- Oversees work-study students. Assigns and coordinates duties
and reviews their work.
- Coordinate searches for new hires.
- Performs other related duties as assigned.
M-F, 8:30am - 4:30pm, occasional night and
weekend work required.
$19.58 - Pay Commensurate with Experience
High School diploma required and Associate’s degree preferred with
three years of administrative support experience, or a combination
of education and experience from which comparable skills are
acquired. Previous experience in an academic setting is
advantageous in this role. Must be detail-oriented, have the
ability to multi-task, and possess strong organizational skills.
Must be a self-starter and have the ability to work independently,
as well as to communicate and interact effectively in a
professional, confidential, and courteous manner with faculty,
staff, the public and students. Should be able to work with
frequent interruptions and manage multiple projects, priorities and
deadlines. Familiarity with Zoom and web conferencing platforms, or
the ability and eagerness to learn new skillsets related to event
broadcasting platforms, is essential. Must be proficient in the
Microsoft Office suite of products, including Word, Excel and
Review of applications will begin on July 18, 2022, and continue
until the position is filled. Resume and cover letter are
Upload both required documents to the Resume/CV
upload section of the application. You will be asked to provide
names and contact information for three professional
External Applicants: Application instructions for external
applicants are located on the jobs.wlu.edu or here
Current W&L Employees: Apply from your existing Workday
account. Instructions are located at jobs.wlu.edu or here
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Grasping: Applying pressure to an object with the fingers and
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
The worker is not substantially exposed
to adverse environmental conditions.
Types of Work:
Sedentary work: Exerting up to 10 pounds of
force occasionally and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects,
including the human body. Sedentary work involves sitting most of
the time. Jobs are sedentary if walking and standing are required
only occasionally and all other sedentary criteria are met.
Non-Exempt, Full Time, Benefit Eligible
The university requires employees to become fully vaccinated for
COVID-19, including a minimum of one booster. New employees must
provide proof of at least their first shot prior to the first day
of employment. Individuals may seek a medical or a religious
exemption to the vaccination requirement.