Coordinator, Sunflower Music Festival
- Employer
- Washburn University
- Location
- Kansas, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 8, 2022
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Job Details
Position Details
Position Information
Position Title
Coordinator, Sunflower Music Festival
Position Number
001072
Position Summary
The Coordinator of the Sunflower Music Festival ( SMF ) handles details regarding contracts with SMF musicians including distributing, collecting, and documenting contractual arrangements and distributing checks.
Essential Job Functions of Position
Arrange for the transportation and lodging of musicians, including communicating with special travel services, organizing basic room amenities, and fulfilling unique requirements such as travel visas for international musicians, and arranging for any other special needs of musicians.
Provide assistance to SMF Board and Artistic Director as directed by SMF President/Artistic Director. As a Washburn University employee,is responsible for following and adhering to all policies, rules and regulations in respect to matters relating to university personnel policies.
Communicate with musicians as necessary. Establish communication between musicians to facilitate small group collaboration.
Such additional duties assigned by the Board of Directors are considered necessary for the successful performance of the Festival including limited administrative support duties.
Work with the Artistic Director/Concert Master in the creation of the Festival program listing details of performances, schedules, biographies, donor lists and other items.
Coordinate activities of Stage Manager and Facilities Services staff to ensure necessary practice, rehearsal, storage and performance facilities are available.
Coordinate with Washburn Music Department regarding availability of space including a concert hall, rehearsal rooms, classrooms, and private studios.
Work with design and production personnel to prepare required information for promotional posters, Festival Programs (printed), website, and social media accounts.
Plan special events for Board and musicians.
Assist with marketing and promotion.
Support fundraising activities including record keeping associated with donors.
Facilitate pre-award grant writing strategies and monitor and document post-award record keeping.
Maintain budget and financial records, musical recordings, promotional material, historical records, and SMF Board contact info.
Select and manage the following non-university staff: office assistant, stage manager (seasonal), Blanche Bryden chaperones (seasonal), photographer, videographer, and any other needed festival staff.
Perform additional job-related duties as assigned or as appropriate.
Non-Essential Job Functions of Position
Education and Experience
Preferred: Bachelor’s degree, background in music, and experience in working with boards, acquiring international work visas, and drafting contracts.
Knowledge, Skills & Abilities
Demonstrated leadership ability by working with and coordinating groups and individuals to successfully perform events and activities.
Demonstrated ability to prioritize multiple tasks while working independently. Demonstrated effective skills with web communication to conduct event administration including the use of social media, text messaging, excel spreadsheets, and especially email.
Licenses, Certifications & Registrations
Additional Requirements (e.g. Physical Demands)
Ability to move and/or maneuver materials weighing as much as 25 pounds.
Campus Security Authority
No
Special Instructions to Applicant
Advertised Pay
25,500.
Work Schedule
Regular Business Hours
Benefits
Full-time/Part-time
Part Time
Average Hours per Week
20
Months per Year
12
FLSA
Exempt
FTE
EEO Statement
Washburn is an EOE and is dedicated to providing a student-centered and teaching-focused academic and work environment. We seek candidates who are committed to Washburn’s efforts to create a campus climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented and/or marginalized in higher education.
Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.
Posting Detail Information
Posting Number
S0419P
Background Check Required?
Yes
Driving History Checked?
No
Drug Screen Required?
No
Anticipated Start Date
09/01/2022
Position End Date (if temporary)
For earliest consideration apply by
07/22/2022
Posting Close Date
Open Until Filled?
Yes
Quick Link for Direct Access to Posting
https://washburn.peopleadmin.com/postings/4814
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have experience coordinating events?
- Yes
- No
- Do you have experience managing multiple tasks while working
independently?
- Yes
- No
- Do you have skills with web communication to conduct event
administration including the use of social media, text messaging,
Microsoft Office, and especially email?
- Yes
- No
Required Documents
- Resume
- Cover Letter
Company
Washburn is a top-notch university in an urban setting where students are becoming their best selves.
Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.
Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors.
Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)
Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff.
Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.
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