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Educational Program Assistant 1

Employer
University of Connecticut
Location
Storrs Mansfield, Connecticut
Salary
Commensurate with experience
Posted Date
Jul 8, 2022

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Position Type
Administrative
Employment Level
Administrative
Employment Type
Full Time
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JOB SUMMARY

The College of Liberal Arts & Sciences seeks applicants for a full-time position as an Educational Program Assistant 1 for the Department of Anthropology and the Department of Earth Sciences. This position will provide programmatic and administrative support to the departments including payroll, purchasing, and travel processing. The incumbent is expected to work independently under supervision and within the defined guidelines established by the programs and the supervisor. This position is part of a college-wide effort to build stability and support for CLAS support staff and is key to supporting the Department’s and College's mission for administrative success.

DUTIES AND RESPONSIBILITIES

  1. Process travel, reimbursements, and other related fiscal and administrative documents.
  2. Assist with the course scheduling process and liaise with other departments regarding cross-listed courses and offerings and master schedule.
  3. Assist with all aspects of purchasing including procard, reallocation and reconciliation, vendor setup, requisitions/purchase orders, invoices, and related items, for all departmental operations.
  4. Coordinate and track payroll processes, draft offer letters and ensure completion and submission of onboarding paperwork.
  5. Manage inventory, asset tracking, and surplus.
  6. Assist with event planning, advertising, and management of invited speakers and guests.
  7. Organize and distribute mail, deliveries, and returns for the Departments.
  8. Assist with social media and website updates.
  9. Collect and organize fiscal and operational data for annual departmental reporting.
  10. Assist with management of departmental space including room reservations, work order entry, and maintenance of physical and digital displays.
  11. Provide general office support including: answering phones, responding to inquiries, greeting and directing visitors, directing calls, and related tasks.
  12. Perform other related work and projects as required with the purpose of general office support to the Department.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree in business or related field and up to one year of related experience OR Associate's degree in business or related field and two to three years of related experience.
  • Excellent communication and interpersonal skills.
  • Demonstrated customer service skills.
  • Proven ability to manage time in a fast-paced high-volume environment.

PREFERRED QUALIFICATIONS

  • Experience working in a higher education setting.
  • Ability to adaptively work in a deadline-driven environment.
  • Excellent computer skills including experience with Microsoft programs.
  • Ability to engage, connect, and work with diverse student, administrative, and faculty populations and provide a commitment to the values of diversity, equity, and inclusion in an educational setting.

APPOINTMENT TERMS

This is a full-time position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waivers at UConn, and a highly desirable work environment. Salary will be commensurate with the successful candidate's background and experience.

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

https://jobs.hr.uconn.edu/en-us/job/496535/educational-program-assistant-1

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #496535 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on July 26, 2022.  

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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