Administrative Assistant I
- Employer
- Alcorn State University
- Location
- Mississippi, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 15, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job Details
Purpose of Job
The incumbent in this entry level class in the Administrative Assistant Services provides responsible and difficult clerical and secretarial duties of a general and specialized nature in support of the assigned department, division, or program area.
Scope of Responsibilities
Essential Job Functions
Performs a variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
Establishes, maintains, processes and update files, records, certificates, and/or other documents
Arrange meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
Orders, stocks, and distributes office supplies
Performs basic, routine booking functions
May instruct and oversee the activities of student employees
Qualifications
High school diploma or GED
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year’s basis.
One (1) year of experience directly related to the duties and responsibilities specified
Licensing and Certifications
N/A
Knowledge Skills and Abilities
Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to main confidentiality of records and information
Ability to create, compose, and edit written materials
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Occasionally
Light Work - Exerting up to 20 pounds
Occasionally
Medium Work - Exerting 20-50 pounds
Not Required
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Not Required
Extended Work Hours
Not Required
Posting Detail Information
Posting Number
S835
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
07/15/2022
Close Date
Open Until Filled
Yes
EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Letter of Recommendation (Professional)
- Letter of Recommendation (Personal)
- Letter of Recommendation (Professional or Personal)
Company
A great educational choice, Alcorn State University in Mississippi is a place of purpose, history, and discovery, and the nation's oldest, land-grant HBCU
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