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Administrative Assistant I

Employer
Alcorn State University
Location
Mississippi, United States
Salary
Salary Not Specified
Posted Date
Jul 15, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time
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Purpose of Job

The incumbent in this entry level class in the Administrative Assistant Services provides responsible and difficult clerical and secretarial duties of a general and specialized nature in support of the assigned department, division, or program area.

Scope of Responsibilities

Essential Job Functions

Performs a variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
Establishes, maintains, processes and update files, records, certificates, and/or other documents
Arrange meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
Orders, stocks, and distributes office supplies
Performs basic, routine booking functions
May instruct and oversee the activities of student employees

Qualifications

High school diploma or GED
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year’s basis.
One (1) year of experience directly related to the duties and responsibilities specified

Licensing and Certifications

N/A

Knowledge Skills and Abilities

Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to main confidentiality of records and information
Ability to create, compose, and edit written materials

Physical Requirements

Work in noisy (above 85 decibels) areas

No

Sedentary Work - Exerting 10 pounds

Occasionally

Light Work - Exerting up to 20 pounds

Occasionally

Medium Work - Exerting 20-50 pounds

Not Required

Heavy Work - Exerting 50-100 pounds

Not Required

Very Heavy Work - Exerting in excess of 100 pounds

Not Required

Travel

Not Required

Extended Work Hours

Not Required

Posting Detail Information

Posting Number

S835

Number of Vacancies

1

Location

Lorman

Position End Date (if temporary)

Open Date

07/15/2022

Close Date

Open Until Filled

Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
  4. Letter of Recommendation (Professional)
  5. Letter of Recommendation (Personal)
  6. Letter of Recommendation (Professional or Personal)
Optional Documents

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