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Administrative Assistant

Northern Kentucky University
Kentucky, United States
Salary Not Specified
Posted Date
Jul 6, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Posting Details

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Position Information

Working Title Administrative Assistant Department University Development Compensation Title Position Number 30000340 Position Status Regular Work Schedule
8:15 am to 4:30 pm; may vary depending on need Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence
Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence. Purpose of Position
This position manages administrative functions in the areas of accounting, budget, office management, operational assistance, and other administrative support for University Advancement. This position requires a strong commitment to customer service, organization, confidentiality, professionalism, and accountability. Primary Responsibilities
Provides general office management (i.e., processing incoming mail, routing checks/gifts, ordering supplies, copying, maintaining files, assisting with signature/approval coordination, mailing coordination, maintenance requests, back-up phone coverage, etc.

Assists with purchase requisitions, invoice payment, and vendor set-up.

Completes procurement card reconciliation, preparation of account reports and obtains approvals.

Assists with managing department budgets/accounts.

Coordinates meeting logistics (e.g., room scheduling, catering, technology, printing, on-site assistance) as needed.

Makes travel arrangements, obtains approvals, tracks travel expenses, and prepares reimbursement requests.

Completes reimbursement process for employee expenses (e.g. donor meals, parking).

Assists with personnel management activities including tracking absence requests and time approval, hiring paperwork, HR documents, cell phone stipends, new hire phone set-up, training new staff on processes/procedures, etc. as requested.

Provides calendar scheduling assistance as requested.

Provides office reception for VP/Foundation office.

Other administrative assistance as requested (planning and executing division-specific events (e.g., holiday party, retreats, trainings); annual processes including but not limited to fixed asset inventories, computer replacement program, and key audits; ordering flowers, staffing university events. Qualifications
Bachelor’s Degree and minimum of 4 years related experience.
Strong organizational skills with the ability to prioritize and manage multiple demands at one time; experience in a high-volume business office preferred. Computer/software proficient. Knowledge of SAP and NKU policies and procedures strongly preferred. Interpersonal skills, professional demeanor, positive attitude, and a desire to provide excellent service. High level of accountability and reliability.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law. Minimum Education Bachelor's Degree Preferred Education Minimum Experience 4 years Salary $17.63 / hour minimum Pay Grade S67

Posting Detail Information

Requisition Number 2022S1664 Job Open Date 07/06/2022 Job Close Date Open Until Filled Yes Quick Link Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Are you a current NKU employee?
    • Yes
    • No
    • No Response
  2. * What is your highest level of education?
    • Bachelor's degree
    • Master's degree or higher
  3. What related experience in your background would make you a good candidate for this position?

    (Open Ended Question)

  4. Why does this job interest you?

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. References

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