Office Manager

Position Summary

Functions independently as Office Manager of the Psychological Services Center using an in-depth understanding of the established policies and procedures of the PSC and the profession of clinical psychology, once trained. In close consultation with director, uses guidelines, handles unusual situations, and applies professional and legal standards to the handling of records and communications.

Essential Duties and Responsibilities

Serves as Office Manager of the Psychological Services Center ( PSC ) and assistant to the Director. Screens and schedules initial intake appointments for approximately 150 clients per year from the surrounding community as well as students, staff, and faculty from the University. Supervises initial and continuing client contacts made by graduate students, providing feedback to Director regarding the timeliness and appropriateness of graduate student clinicians’ contact with clients. Conducts entry of client data into Access database. Maintains highly confidential client information and files in electronic and hard copy form. Serves as a liaison between the clinic, internal staff, and external departments and outside agencies.

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1.High school graduation or equivalent.

2.Two (2) years (24 months) of work experience comparable to the third level of this series.

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)

N/A

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard hours

37.50

Hourly Rate or Semi-monthly Pay Rate

Hiring Rate/Range

$13.05 - $14.08/hour ($25,447.50 to $27,456.00 annualized)

Earn Type

H

Application Procedure

Application Procedure

Application Procedure

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/64147

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

Applicant Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Transcripts #2 (unofficial with official required at hire)
3. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. * Do you have a certification such as Business/Administrative Technology, Bookkeeping Office Assistant, Office Specialist, Customer Service, etc. or successful completion of 30-59 semester hours in any field? (Please upload an unofficial copy of your transcript or certificate.)
   • Yes
   • No
3. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
4. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable