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Director, Office of Sponsored Programs and Research

Governors State University
Illinois, United States
Salary Not Specified
Posted Date
Jul 5, 2022

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Position Type
Administrative, Academic Affairs, Institutional Research & Planning, Research Administration, Business & Administrative Affairs, Development & Advancement, Grants & Contracts, Executive, Executive Directors
Employment Level
Employment Type
Full Time
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Position Details

Position Information

Position Type Administrative Appointment Classification Title Director Position's Functional Title Director, Office of Sponsored Programs and Research Position Start Date 08/01/2022 Position End Date (if temporary) Position Summary
The Director of OSPR is responsible for the development and operation of the Office of Sponsored Programs and Research, which includes pre and post award functions, the Institutional Review Board, the Institutional Animal Care and Use Committee and other compliance related functions. The Director leads the development of strategies to improve and expand grant opportunities at GSU, improve the compliance environment, and streamline post-award functions, as well as the campus, regional, and national profile of GSU and OSPR . The Director of OSPR is responsible for several key functions that impact OSPR and GSU, including education among the GSU community about grant opportunities and management; development of relevant training regarding research proposal development, monitoring, and reporting, as well as training concerning IRB proposal development and ethical treatment of human subjects; lead post award management of grants, assistance with compliance audits, development of manual and automated proposal and report tracking systems; and development of routine and periodic reports. The Director will lead the development of institutional grant initiatives, build teams across colleges, and work closely with Deans to expand faculty grant involvement.

Essential Responsibilities
  • Work with external and internal auditors.
  • Work with financial services to have negotiated rate agreement negotiated when it is nearing expiration.
  • Responsible for keeping SAM registration and Federal Wide Assurances ( FWA ) up to date.
  • Ensuring that OSPR complies with 2 CFR Part 200 (Uniform, Guidance) and all other state and federal regulations.
  • Responsible for all grant submission systems and ensuring passwords and users are kept up to date.
  • Responsible for working with financial services and principal investigators to ensure that reports are submitted by deadlines.
  • Prepare risk assessments and prepare documentation for subawards. Work with financial services to ensure invoices for subs are paid and all documentation that would be required for audit has been obtained.
  • Submit reports on behalf of the University (i.e., FFATA ) Research Integrity Officer ( RIO ).
  • Authorized University Official (AO) who is delegated authority to sign on behalf of the President regarding grant areas including proposals, awards, reports, etc. Work with the Institutional Review Board to oversee processing of protocols and that websites are maintained.
  • Ensure that IRB training has been completed by members of the board and that appointments are kept up to date.
  • Work with Institutional Animal Care and Use Committee to assist with getting procedures and processes set-up.
  • Ensure that IACUC training has been completed by members of the committee and that appointments are kept up to date.

20% Problem Solving and Information Resource
  • Provide accurate advice and suggestions for both financial and administrative issues.
  • Provide possible solutions to problems that arise in sponsored programs administration.
  • Coordinate with other units in the University to find mutually advantageous solutions.
  • Provide advice and find resources to assist Institutional Review Board and the Institutional Animal Care and Use Committee.

15% Management and Supervision
  • Assign staff responsibilities and workload.
  • Promote a collaborative work environment.
  • Encourage professional development and provide performance reviews.
  • Responsible for resolving OSPR staff issues.
  • Responsible for all hires in OSPR .

15% Creating, maintaining, and updating forms, policies, and procedures.
  • Determine if new policies, procedures, or forms are needed.
  • Create new policies, procedures, or forms.
  • Work with groups on campus to review and get buy-in.
  • Get approval when needed of new or updated policies and procedures.

10% Proposal preparation including budget preparation and submission of proposals for state, federal, and other agencies including foundation and corporate grants.
  • Review and understand program announcements or solicitations for new funding opportunities.
  • Work with Institutional Research to develop and maintain “boilerplate” information about GSU that can be used for grant submissions.
  • Understand and apply terms, conditions, and sponsor guidelines.
  • Understand budgetary concerns and apply them during budget preparation and review process.
  • Perform timely review of proposals and applications for accuracy and completeness.
  • Submit proposals on behalf of the University as an authorized official by the President.

10% Identify appropriate and relevant training topics for faculty, administrators, staff, and students.
  • Identify quality internal and external trainers or technical assistance providers.
  • Create training for faculty, staff, and students to meet a need or demand on research administration topics.
  • Provide and offer effective training to faculty, administrators, staff, and students in formal and informal settings.

5% Create and maintain electronic records and determine which reports would be helpful.
  • Create, maintain, and update electronic records (i.e., IT Works)
  • Determine what reports are needed and which reports would be beneficial from electronic records.
  • Work on annual report with Assistant Director.

5% Other duties as assigned.

Other Responsibilities
  • Requires interfacing with multiple administrators, faculty, support staff, faculty committees, and any groups or activities related to teaching methodologies, undergraduate and graduate student learning, and assessment of student learning.
  • Demonstrates knowledge and good judgment in matters of University policy and procedures.
  • Stays well informed regarding sponsored programs and research developments.
  • Complies with university, state, and federal guidelines tied to externally funded research.
  • Proactive Leader – Works well with minimum direction and guidance and demonstrates initiative.
  • Looks for professional development opportunities to increase knowledge of research administration and strengthen skills.
  • Director will communicate via phone, e-mail, paper mail, verbal face-to-face conversations, to ensure GSU’s knowledge about granting agency requirements, to maintain eligibility for grant proposals, to maximize opportunity for successful grant submission, to accept and manage grants, and to report appropriate financial and other data.
  • Authorized Official for all grants and agreements. Has signatory authority from the President for grant agreements, applications, reports, subs, and proposals associated with University grants.
  • Represent Governors State University at the Federal Demonstration Partnership – a group of federal agencies and universities that meet to discuss how to make processes more efficient and effective.
  • Represent Governors State University at the Midwest Research and Graduate Administrators Forum ( MRGAF ). This group is designed to maximize communication between colleagues who serve in similar combined roles or research and graduate school administration in the six-state area: Indiana, Illinois, Michigan, Ohio, Kentucky, and Missouri.
  • Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations
  • Sound fiscal and time management skills through prior work experience
  • Strong budgetary management skills
  • Attention to detail
  • Broad knowledge of policies and regulations governing federal funding and accompanying compliance issues
  • Experience submitting proposals using NIH ASSIST, NSF,, and ability
  • to learn and use other electronic systems.
  • Knowledge of principles of grantsmanship/sub-award management and sponsor proposal and award policies and procedures.
  • Ability, especially under pressure, to be professional, courteous, and tactful in dealing with investigators, administrative staff, and funding agency contacts
  • Ability to establish clear priorities and multi-task and be responsive to externally generated deadlines.
  • Excellent computer skills, particularly Microsoft Word and Excel, and experience using databases and electronic systems. Advanced spreadsheet knowledge will be beneficial.
  • Exceptional management expertise with grants and other sponsored projects funding.
  • Strong skills in distilling complex compliance issues so that they are understandable to the lay audience.
  • Analytical and problem-solving skills are essential.
  • Effective verbal and written communication skills needed due to interaction with customers and providing training
  • Working knowledge of uniform guidance 2CFR200.
  • Working knowledge of Federal Acquisition Regulation ( FAR ).
Additional Eligibility Qualifications
  • Certified Research Administrator ( CRA ).
Minimum Qualifications
Master’s degree from accredited institution and seven years of experience in higher education grants administration. At least three years of supervisory experience. Experience using electronic grant submission systems. CRA (Certified Research Administrator) required.

Preferred Qualifications
Experience with IT Works. Experience with Colleague or Banner.

Posting Date 07/05/2022 Closing Date Open Until Filled Yes Posting Number AP0294P Type of Search External Quicklink for Posting Employee ID Department Special Instructions to Applicants
Applications and nominations are now being accepted. Review of materials will begin immediately and will continue until the position is filled.

Please provide a list of three professional references with current contact information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts
  4. List of Three Professional References
Optional Documents
  1. Letter of Recommendation
  2. Other
  3. Other2
  4. Other3
  5. Other4

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