Admin Specialist I

Posting Details

Posting Details



Job # 038607 Department Code 21701-2100 Department Law College-Dean Job Title Admin Specialist I Location Syracuse Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Administrative Specialist will provide administrative support to the Student Affairs and Registrar’s Offices within the suite. The position will serve as initial point of contact for the offices, greeting students, answering phones, and monitoring and answering emails. The position will assist with scheduling and maintaining calendars; make travel arrangements; complete financial transactions; order supplies; and provide support for events and programming, as well as enter student information into tracking systems, upload documents, and perform accounting for student organizations.
Additionally, the Administrative Specialist will be responsible for scanning and indexing archival records, providing midterm and final exam support, and providing first level information to students regarding academic resources, including academic calendars and the academic handbook, joint degree application processes, and general questions regarding enrollment and registration. Qualifications
Associate’s or Bachelor’s degree preferred, may substitute 3-5 years of relevant professional administrative support experience. Experience working in higher education strongly preferred. Job Specific Qualifications
Strong skills in the full Microsoft suite is required. Ability to use and learn web and software tools and systems necessary. Successful candidate must have excellent interpersonal and organizational skills, demonstrate initiative, and be able to multi-task and work closely and collaboratively with all levels of staff and faculty.

Syracuse University and the College of Law are committed to fostering a campus community that is free from discrimination and that celebrates the diversity of its community members within a supportive and inclusive learning environment. This commitment is rooted in the belief that multiple points of view and different life experiences, ethnicities, cultures, and belief systems are essential to academic excellence.
Our goal is that diversity be a core value not just in vision but in practice. At the College of Law, students, faculty, and staff join a community motivated by the values of respect and inclusion. By embracing the diversity of our community, we positively enrich our students’ learning experience. We expect that law school will challenge belief systems and preconceptions, and we encourage our students, faculty, and staff to be open to this challenge.

Responsibilities

• Provide a range of administrative support to the Student Affairs and Registrar staff. Serve as the first point of contact for students, faculty, staff, and others by phone, in-person, and email; must provide high quality customer service. Office duties may include answering and managing phone calls; greeting and assisting visitors; creating, completing, and managing documents including appropriate filing; ordering supplies; reserving space, and coordinating meetings. Assist Student Affairs leadership with editing and revising office correspondence and processes including student organization procedures and guidelines. Assist Registrar’s Office leadership with archival records scanning project, meeting agreed upon targets and deadlines, utilize software to index all scanned files.
• Work with and on behalf of students and student organizations in several ways: to reserve space, schedule meetings or special events, ensure completion of all necessary approvals and forms, order catering or other supplies, and assist with associated financial forms. Provide first level information to students regarding answers and resources for the affiliated departments (Registrar’s, Career Services and Student Affairs offices). Provide exam support, including quizzes, midterms, and finals to the Registrar’s Office and Senior Access Coordinator and Registrar’s Office with exams including quizzes, midterms, and finals. Proctor exams when necessary.
• Complete all necessary financial paperwork related to office operations and student organization accounting including deposit slips, requisitions, Interdepartmental forms, purchase orders, travel reimbursements, and credit card reconciliations. Work with the College of Law Budget and Operations office as necessary to ensure timely submission of reconciliations and accounting paperwork. Assist Registrar’s Office with joint degree application process including answering questions and providing accurate information to prospective joint degree students.
• Provide backup to other administrative support professionals in the College of Law. Will be cross-trained on web-based and software systems and email listservs. Assist as necessary to coordinate and staff College of Law events, including Convocation, Commencement, and others including those held outside of typical business hours.
• Other duties as assigned.

Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/94327 Job Posting Date 06/29/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants