Academic Affairs Coordinator

Woodbury University invites applications for the position of Academic Affairs Coordinator to support the Sr. VP of Academic Affairs (Sr VP,AA) ensuring regular and consistent progress toward achieving the university mission.  This position provides leadership in curriculum, coordination of academic course scheduling, university catalog and special programs. 

This position qualifies for University sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.   

Responsibilities

• Academic Scheduling—Plan, develop and direct the implementation of campus wide classroom scheduling automation. Utilizing a new technology, streamline course scheduling along with classroom equipment and fixtures providing consistent protocols for space.  Lead the training of faculty and staff. Serve as back up for colleges needing support for all scheduling needs.
• University Catalog—Coordinate the development and production of the University catalog with all stakeholders within the university. Edit the university catalog as prescribed by responsible departments and maintain accurate, up to date information in the catalog.
• SOAR—Plan, develop and direct a comprehensive student orientation program in collaboration with Student Affairs and Office of Admissions. Oversee the Placement Exams.
• Event Planning—Coordinate the end of year Award Ceremony and Graduation Dinner; serve on the Graduation Committee; collaborate with the President’s Office to plan the 4.0 Luncheons for the Fall and Spring; handle logistics and scheduling for any WSCUC visits.
• Administrative Tasks—take minutes at Deans Council meetings; manage the Academic Affairs email inbox (disburse emails to appropriate individual/office); assist with approving invoices, reimbursements, stipend requests.
• Other duties as required (not to exceed 10% )

Qualifications and Requirements

• Bachelor’s degree in a related field or equivalent required.
• Minimum five years of progressively responsible experience, preferably in higher education.
• Microsoft Word, Excel, and database computer skills.
• Ability to work well with a diverse community of faculty and staff.
• Excellent verbal, written, and interpersonal skills, plus superb listening skills.
• Technical knowledge of pertinent personnel laws.
• Must be able to work effectively with administrators, faculty, support staff, and external constituencies.

Physical Requirements: 

• Close vision, hearing/listening, and clear speech.
• Manual hand/fingers dexterity.
• Walking, lifting and carrying up to 25 pounds.
• Ability to utilize office equipment such as computers and copiers
• Combination of sedentary work, kneeling, stooping, bending, sitting, squatting, standing, etc.
• Works with/around and has verbal and face-to-face contact with others.
• Works indoors in an office environment majority of the time. 
• Simple to complex reading, writing, clerical, and math ability.

APPLICATION: Review of applications will begin Immediately and remain open until filled. 

All application materials must be submitted through the Woodbury University Job Board. Email applications and submissions on third party platforms will not be considered.  Submissions must include:

• Current resume/CV listing educational and employment history
• Cover Letter providing some detail of the applicant’s qualifications and interest in the position
• Contact information for at least three professional references

About Woodbury University

Located in Southern California at the global epicenter of creativity and influence, Woodbury University earns its reputation as a leading creative university thanks to nationally ranked programs in its School of Architecture and School of Media, Culture & Design. What makes the university unique is the array of unparalleled academic offerings in its School of Business and College of Liberal Arts and Sciences. The university has been named a College of Distinction for 7 years running and has earned NASAD (MCD, architecture), AACSB (business), WSCUC, ACBSP (business), CIDA (architecture), and NAAB (architecture) accreditations. With an 8:1 student-to-faculty ratio, students learn from one of the most professionally accomplished faculties in the world, intern and work at the most innovative companies in the world, and go on to build careers that others only dream of. Please follow the link to learn more about Woodbury University: https://woodbury.edu/about/about-woodbury/facts-and-figures/

Woodbury University is dedicated to celebrating diversity and committed to creating an inclusive environment for all employees.  Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs. All employment decisions for all job classifications will be made on the basis of such factors as education, character, ability, skill and training, without regard to race, religion, color, sex, age, sexual orientation, gender, gender identity, gender expression, national origin, political orientation, disability, veteran status, marital status, parental status, genetic information, membership or non-membership in any lawful organization, or any other protected status.