The Contracts and Grants Specialist is responsible for high level
financial and administrative functions supporting externally
sponsored projects at the University (particularly research and fee
for service projects).
- Bachelor’s Degree in Business or Accounting preferred. A
Two-year business, accounting
or related degree and extensive relevant experience
- At least 5 years of similar professional experience required
within a University, financial entity or
grants administration office setting.
- Experience with financial account reconciliation processes and
analysis/interpretation of financial and administrative regulations
(institutional, state, or federal).
- Experience drafting reports to state or federal agencies
(project reports), project management, analyzing data sets for
trends over time.
- Previous experience in research administration (pre- and
- Pre-award Proposal Coordination and Submissions
- Participate in developing budgets (ensure correct salaries,
fringe, overhead, tuition, and other
budget category rates and amounts are applied; assist in drafting
written budget justifications)
- Post-award Research Accounting and Project Management
- Establish and maintain organized electronic and physical
project files, keep internal tracking
worksheets continually updated (OSP Master Lists, Microsoft Excel,
Personnel Database, etc.)
- Financial Reporting Requirements
- Analyze all active sponsored projects on a monthly basis in
order to identify and complete sponsor-required financial reporting
requirements, including but not limited to federal SF425/SF270s,
various State reports, and unique/project-specific sponsor
- Effort-Reporting System
- Continually analyze all personnel being paid from sponsored
projects and add to effort reporting database as necessary.
- Project Close-outs
- Complete internal close-out procedures on all sponsored funds
(which also may include unique sponsor-specific requirements). This
process starts after a project’s contractual end-date expires and
no extensions are pending.
- Sponsored Project Billing and Receivables
- a. Analyze active sponsored projects to generate and send
invoices to external sponsors. All projects require at least
monthly review/billing and some more frequently. Private companies
or not-for profit sponsors may require paper or .pdf invoices,
federal and state sponsors may require EFT requests/drawdowns,
e.g., WAWF, ASAP, ACM$.
- Other Responsibilities as Requested
Alfred University actively subscribes to a policy of equal
employment opportunity, and will not discriminate against any
employee, student or applicant because of race, age, sex, color,
sexual orientation, gender identification or expression, physical
or mental disability, religion, ancestry or national origin,
marital status, genetic information, military or veteran status,
domestic violence victim status, criminal conviction status,
political affiliation or any other characteristic protected by
applicable law. Protected veterans, minorities and women are
encouraged to apply.