Contract and Grants Specialist

The Contracts and Grants Specialist is responsible for high level financial and administrative functions supporting externally sponsored projects at the University (particularly research and fee for service projects).

Requirements:

• Bachelor’s Degree in Business or Accounting preferred. A Two-year business, accounting
  or related degree and extensive relevant experience considered.
• At least 5 years of similar professional experience required within a University, financial entity or
  grants administration office setting.
• Experience with financial account reconciliation processes and analysis/interpretation of financial and administrative regulations (institutional, state, or federal).
• Experience drafting reports to state or federal agencies (project reports), project management, analyzing data sets for trends over time.
• Previous experience in research administration (pre- and post-award) preferred.

Responsibilities:

• Pre-award Proposal Coordination and Submissions
  • Participate in developing budgets (ensure correct salaries, fringe, overhead, tuition, and other
    budget category rates and amounts are applied; assist in drafting written budget justifications)
• Post-award Research Accounting and Project Management
  • Establish and maintain organized electronic and physical project files, keep internal tracking
    worksheets continually updated (OSP Master Lists, Microsoft Excel, Personnel Database, etc.)
• Financial Reporting Requirements
  • Analyze all active sponsored projects on a monthly basis in order to identify and complete sponsor-required financial reporting requirements, including but not limited to federal SF425/SF270s, various State reports, and unique/project-specific sponsor requirements.
• Effort-Reporting System
  • Continually analyze all personnel being paid from sponsored projects and add to effort reporting database as necessary.
• Project Close-outs
  • Complete internal close-out procedures on all sponsored funds (which also may include unique sponsor-specific requirements). This process starts after a project’s contractual end-date expires and no extensions are pending.
• Sponsored Project Billing and Receivables
  • a. Analyze active sponsored projects to generate and send invoices to external sponsors. All projects require at least monthly review/billing and some more frequently. Private companies or not-for profit sponsors may require paper or .pdf invoices, federal and state sponsors may require EFT requests/drawdowns, e.g., WAWF, ASAP, ACM$.
• Other Responsibilities as Requested

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.