The Athletics Office Manager is a hands-on position where the essential functions include a combination of secretarial tasks, customer service and support of the operations of the athletics division and field house. This position may entail working some Saturdays and evening hours. This position reports to the Dean of Student Development Services/Director of Athletics and may supervise clerical support staff and work-study students.
This is an unclassified Civil Service position and the incumbent is a member of the Teamsters Union.
- Associate’s Degree in Secretarial Science, Business Administration, Office Management, or similar field of study. Three to five years of experience in a busy office which includes at least one year of supervising support staff. Any equivalent combination of education and/or experience as listed above. Typing/keyboarding skills of at least 60 words per minute. Proficiency in Jenzabar EX and Microsoft Office software, particularly Outlook, Word and Excel.
- Excellent interpersonal skills as necessary for working with diverse groups of people with varying backgrounds. Must communicate effectively with students, athletes, staff, faculty, administrators and parents.
DUTIES AND RESPONSIBILITIES:
Assists with Student Records
- Develops and monitors the student/athlete academic reports and advises the Athletic Director when necessary.
- Monitors all student/athlete data entry and required paperwork for NJCAA Eligibility and Compliance, as well as any Audit requirements
- Coordinate eligibility paperwork with all coaches and A.D. (print transcripts, schedules, transfer waivers, etc.) Create sports tracking reports on Jenzabar for all athletic teams to print before games for 12 credit status
- Functions as the resource person for the College for Student/Athlete eligibility and the NJCAA On-Line system.
Assists Athletic Department/Field House Staff
- Acts as a resource person and disseminator of athletic information by answering telephone and walk-in inquires and routine questions posed by students and parents referring them, as appropriate, to other campus resources.
- Direct oversight of all communication within the Athletic Department with the approval of the Athletic Director.
- Communicate with bus company regarding all of our team schedules in order to book trips and to get pricing for upcoming season Prepare travel waivers for teams before season starts, meal money for season Prepare and send out all game contracts for athletic teams Set up all transportation for athletic teams and confirm leave times and changes with bus company. Handle all hotel accommodations for any overnight trips for teams. Make all additions/deletions to sports schedules that includes notifying assignor of officials, trainer, announcer, etc.
- Processes all travel paperwork for staff and athletic teams
- Check requests for payment of officials Title IX – compile expenses for year attributed to each athletic team for report Assist Assistant A.D. with athletic awards dinner and prepare all certificates Ensures the proper processing of purchase requests, billing, ordering of supplies and inventory.
- Is responsible for scheduling meetings and coordinating calendars for staff, events and processes.
- Oversees and creates final version of all reports for the Athletic department.
- Trains and supervises work-study employees, student aides, volunteers and interns in the various tasks associated with the operations of the office.
- Attends regular trainings as necessary for Jenzabar or other related campus systems used by the athletic department.
- Attends ASG, Jenzabar User, and Registration Committee meetings
- Performs other duties as assigned by the Dean of Student Development Services.
Applications will be accepted until the position is filled, and the review of resumes will be ongoing. The salary range for this position is dictated by the Teamster’s salary schedule, starting at $43,118.85. Apply in less than 5 minutes using our Applicant Tracking System at the link below! Please submit your cover letter, resume, and contact information for 3 professional references.
For more detailed information regarding this position, please visit our website at:
Affirmative Action/Equal Opportunity College
SCCC is an equal-opportunity employer. SCCC is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. SCCC encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.
American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the college on a case-by-case basis.
All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform other job-related instructions given by their supervisor, subject to reasonable accommodations.
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.