General Statement of Job
The Administrative Assistant performs administrative and
clerical duties in support of Office of Admissions
Specific Duties and Responsibilities
Serve as the department Office Professional under the
administrative guidance of the Dean of Admissions and the Director
of Admissions Communication and Marketing, to include: document and
monitor the department's budgets; Code all charges and process all
travel expenses for the staff within the office.
Serve as the Office Manager, to include: coordination of office
calendar and deadlines, purchasing, inventory, and equipment
maintenance. Ensures inventory of all technical equipment is
accurate and provides suggestions for replacement. Help with the
onboarding process of new employees.
Function as a customer relations specialist and frontline face
of the Office of Admissions, to include: directing and managing
student walk-ins and traffic flow; providing basic and accurate
information about office functions; responding promptly to all
routine and non-routine written and verbal inquires; manages
admissions email inbox; remain knowledgeable of changes in
technology and be familiar with program capabilities and existing
office technology environments.
Provide administrative support to the Admissions staff:
scheduling appointments, meeting rooms; creating and distributing
administrative correspondence; monitoring and assisting with
special projects as needed; assist in coordinating on and
Performs other related duties as required.
Education, Experience, and Licenses
High School diploma or GED required. Associates degree or higher
preferred (or with equivalent amount of completed college credits).
Minimum 6-12 months experience working in a fast paced, detail -
oriented position required.
One to two years related experience preferred; or equivalent
combination of education and experience.
Knowledge, Skills, and Abilities
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
- Ability to read and interpret documents such as safety rules,
operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to maintain confidentiality in regard to data,
personnel and other pertinent information.
- Ability to speak effectively before groups of customers or
employees of organization.
- Ability to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent, and to draw and
interpret bar graphs.
- Ability to apply common sense understanding to carry out
instructions furnished in written, oral, or diagram form.
- Ability to utilize spreadsheets for budget tracking.
- Ability to deal with problems involving several concrete
variables in standardized situations.
Physical Demands/Work Environment
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the
employee is regularly required to use hands to finger, handle, feel
or use a computer keyboard and talk or hear. The employee
frequently is required to sit. The employee is occasionally
required to stand; walk; reach with hands and arms; climb or
balance; and stoop, kneel, or crouch. The employee must
occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance
vision, color vision, peripheral vision, depth perception, and
ability to adjust focus.
The noise level in the work environment is usually moderate.
NOTICE: The above job profile does not
include all essential and nonessential duties of this job. All
employees with disabilities are encouraged to contact Human
Resources to review and discuss the essential and nonessential
functions of the job. An employee with a disability can evaluate
the job in greater detail to determine if she/he can safely perform
the essential function of this job with or without reasonable