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Admissions Counselor and Travel Coordinator

Virginia Commonwealth University
Virginia, United States
Salary Not Specified
Posted Date
Jul 1, 2022

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Position Type
Administrative, Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Position Summary:

Reporting to the Assistant Director of Admissions Events in the Office of Admissions within the Division of Strategic Enrollment Management and Student Success, the Admissions Counselor and Travel Coordinator is responsible for the recruitment of new undergraduate students to VCU, coordinating the travel plan for the department, and supporting related Admissions events to meet the strategic enrollment goals of the University. The ideal candidate has a passion for VCU and encouraging students to pursue higher education, is willing to travel extensively, and is excited to work in a dynamic, fast-paced environment.

Core Responsibilities:

· Undergraduate Recruitment (50%):

o Actively recruits and counsels prospective students and parents from a diverse background by attending college day/night programs, college fairs, visiting high schools, and community colleges. Travels both in- and out-of-state for the university including weekends. Schedules private visits with high schools and community colleges in assigned geo-markets in a timely fashion providing current information about VCU. Conducts follow-up visits with appropriate correspondence and contact with counselors and students.

o Serves as a university liaison, provides customer service and information about the university to prospective undergraduate students, their parents, guidance counselors and other constituencies.

o Assists in developing and implementing strategies and programming, including virtual programs, particularly for bringing more students to visit campus throughout the year and for increasing yield in general.

o Represents the Office of Admissions at special events, on and off campus, including open houses, yield events, panel discussions, and scholarship ceremonies.

o Conducts information sessions, interviews, campus tours, and counseling sessions with prospective undergraduate students and their parents to provide accurate information about the university, admissions processes, their admissibility, and university policies and procedures.

· Application Review (20%):

o Reviews assigned caseload of student application information to determine admissibility to the university keeping in line with deadlines and goals of the office’s review timeline.

o Accurately reviews and evaluates applicants to the Advanced Scholars program and Visiting Students program in a timely manner to determine their admissibility based on established criteria for admission.

o Updates student information systems with student data as required and makes contact with students and guidance counselors when applicant information is incomplete or when additional information is needed.

· Travel and Recruitment Event Coordination (25%):

o Responds to event invitations and email inquiries; registers for all college fairs; assists with the payment process of events in a timely manner; and communicates with high schools and community organizations on VCU representatives attending events.

o Enters travel information into the travel database and communicates event details to admissions and university recruiters in a timely manner. Assists with planning and coordination of all travel for VCU regional recruiters and special guests including researching flight and hotel accommodations.

o Develops relationships with school counselors and other event planning administrators; assists with the promotion of VCU events. Works closely with the Associate Director of Recruitment and the Assistant Director of Admissions Events to assist with the development, organization, and coordination of virtual and in-person recruitment and yield events.

o Uses data effectively to research and identify potential recruitment areas. Evaluates program effectiveness and provides recommendations for future programming. Registers for and assigns counselors and recruiters to events that promote VCU in high visibility and target areas. Increases the efficiency of the process of selecting, assigning and registering for these events.

o Works with university faculty and staff to assist with university and departmental events.

o Serves as main contact for all visit and college fair invitations.

· Other duties as assigned (5%):

o Performs other duties as assigned.

Minimum Hiring Standards:

· Bachelor’s degree or equivalent combination of experience, education, and training.

· Excellent oral and written presentation skills.

· Ability to use Office products including PowerPoint.

· Ability to provide clear direction and establish efficient priorities.

· Comfort with and the ability to travel for extended periods.

· Excellent organizational skills and ability to multi-task.

· Ability to work independently with minimal supervision.

· A current driver’s license and current car insurance.

· Ability to work some hours over the University’s winter break.

· Ability to obtain and manage a VCU travel card.

· Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.

Preferred Qualifications:

· Experience in higher education, admissions, or recruitment experience.

· Experience working with high-achieving students.

· Knowledge of VCU programs or prior VCU student.

· Previous customer service and public speaking experience.

Other Position Details:

· Full-time, year-round position with high and low periods of activity. Competitive health benefits, leave and retirement plans.

· Extensive travel is required – Trips with total mileage beyond 25 miles will be reimbursed, appropriate hotel and per diem expenses will also be provided.

· Weekends and evening work is common and expected including working hours over winter break.

· The employee will work a hybrid remote schedule that will include an alternation of working from home and from the Office of Admissions on VCU’s Monroe Park Campus.

Position Number: 550420

Position Title: Admissions Counselor and Travel Coordinator

Department: 1446TB Admissions Recruitment

Role Code: 10121 Student Recruiter AA 1

Position Type: Non-exempt

ORP Eligible?: No

Salary: Up to $40,000

Open Date: 7/1/2022

Close Date: 7/24/2022

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