Coordinator, Business/Admin Services
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 3, 2022
View more
- Position Type
- Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Student Affairs, Financial Aid
- Employment Level
- Administrative
- Employment Type
- Full Time
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Position Details
Position Information
Requisition Number
S1699P
Home Org Name
Career Discovery & Success (Orgn: 181000)
Division Name
Provost and VP Academic Affair
Position Title
Coordinator, Business/Admin Services
Job Class Code
DB04A
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Career Discovery and Success is seeking a Coordinator of Business Services. The purpose of this position is to provide administrative support to consolidate financial and business operations forwarded from functional units and team leads within the university career center. This position serves as a liaison for departmental administrative support personnel and advises on policies and procedures relevant to business operations, budgeting, and human resources issues. Additionally, this position coordinates daily business operations including reviewing departmental financial transactions, budget change orders, payroll, and travel vouchers. This position will work with and advise students, employees, and faculty on policies and procedures concerning operational issues related to business and financial operations, as well as assist in developing and balancing the departments total budget based on financial information gathered from internal units and team leads. An essential function of this position is to coordinate human resources processes to include recruitment of new employees and completing and reviewing personnel action forms. This position will prepare or coordinate the preparation of business and financial reports and may be responsible for coordinating the purchase and/or maintenance of equipment and inventories. Supervisory responsibilities are not a key function of this position but may be necessary in the future. However, this position will work in a coordinated effort with other administrative support personnel that operate within functional areas or units of Career Discovery and Success.
Essential Functions
· Coordinates daily business operations to include reviewing departmental financial transactions, JLD grand fund budget management, budget change orders, payroll, and/or travel vouchers.
· Coordinates human resources processes to include recruitment of new employees and completing and reviewing personnel action forms
· Serves as liaison for departmental administrative support personnel to advising on policy and procedure relevant to business operations, budgeting, and human resources issues.
· Advises Career Discovery and Success personnel, faculty, staff, graduate assistants, and student workers on policies and procedures concerning operational issues related to business and financial operations.
· Assists in developing and balancing the unit’s total budget based on financial information gathered from subordinate units/teams within the Career Discovery and Success.
· Prepares or coordinates the preparation of business and financial reports and provides them on a regular basis to the executive director and functional unit directors.
Minimum Education and Experience
Education Level
High school diploma or equivalent
Field of Study
Years of Experience
4
Area of Experience
Administrative and financial support service
Requirements for Additional Job Levels
Alternate Minimum Education and Experience (If available)
Education Level
Field of Study
Years of Experience
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Area of Experience
Requirements for Additional Job Levels
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Ability to communicate and work in collaboration with a team. Think critically and provide solutions to challenges. Ability to learn, understand, and apply policies and procedures. Ethical decision-making. Proficiency in creating and sharing financial reports in Excel. Experience in Microsoft Office Applications (Excel, Word, Outlook). Experience with Banner9 or Banner financial reporting system.
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Posting Detail Information
Salary Range
$28,000 - $46,700
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
06/03/2022
Closing Date
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment.
Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/29787
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Required fields are indicated with an asterisk (*).
- * Please select how you first became aware of this opportunity.
Your response helps us determine how we can more effectively reach
our candidates.
- AcademicKeys
- The Chronicle of Higher Education
- DiversityJobs
- HigherEdJobs
- HERC (Higher Education Recruitment Consortium)
- Indeed
- RecruitMilitary
- The Tuskegee News
- Professional organization or journal
- Veterans Assistance Services
- Disability Assistance Services
- State Employment Service
- Social Media
- AU Job Bulletin
- Notified by an Auburn employee
- College or university Career Services
- I went to the AU Employment Website directly (www.auemployment.com)
- Other
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * How many years of experience do you possess in administrative
and financial support services?
(Open Ended Question)
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