Executive Support Specialist I/II

Position Details

Position Information

Requisition Number

S1759P

Home Org Name

Nursing Administration

Division Name

College of Nursing

Position Title

Executive Support Specialist I/II

Job Class Code

DB24A-B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University College of Nursing seeks qualified candidates for the position of Executive Support Specialist. This position is an administrative professional position reporting to the Dean of the College of Nursing.

This position will perform administrative work relating to management of complex events, meetings, projects, or other areas involving highly sensitive information and significant decision-making authority.

To learn more about the College of Nursing, please visit: https://cws.auburn.edu/nursing

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Compiles information and prepares reports and drafts original and routine correspondence.
• Provides general and specialized administrative support.
• Retrieves and disseminates information to a wide variety of internal and external stakeholders. May be responsible for monetary expenditures at department or work group level.
• Interacts with Auburn University officials and special interest groups and maintains positive relationships throughout Auburn and assists with alumni donor relations through fund raisers, activities, and stewardship functions.
• Plans and coordinates complex meetings, events, and detailed travel arrangements and itineraries.
• Coordinates and maintains calendar and schedules and resolves scheduling conflicts.
• Directs preparation of records such as agendas, notices, and minutes.
• Exercises discretion concerning highly sensitive and confidential information, disclosure of which would likely result in major disruption of operation and or internal or external groups or the general public.
• May perform numerous administrative duties including, but not limited to preparing and monitoring the budget, payroll, travel expense vouchers and invoices, contractual agreements, cash and bank deposits, time logs, work orders, supplies, staffing correspondence, and/or class schedules.

Minimum Education and Experience

Education Level

High school diploma or equivalent.

Field of Study

Years of Experience

4 years

Area of Experience

Administrative support services.

Requirements for Additional Job Levels

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Experience with Banner self-service, Banner Admin, Microsoft suite.
• Must be able to adapt to a constantly changing environment.
• Knowledge of Microsoft applications (Outlook e-mail/calendar, Word, Excel, Teams), Zoom, Banner Admin/Self Service, Kronos and PeopleAdmin.
• Proven skill in planning and administration and the ability to analyze critical elements of School’s operations.
• Bachelor’s degree or higher from an accredited institution.
• Professional demeanor.
• Familiarity with Auburn University policies and procedures.

Posting Detail Information

Salary Range

$28,000 - $52,100

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

06/23/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Candidates should submit a cover letter, current resume, personal diversity statement, transcripts, and letters of current references. All applications should be submitted through the online application process at: https://www.auemployment.com/postings/
Review of applications will begin July 1, 2022 and will continue until a candidate is recommended for appointment.

Quick Link for Internal Postings

https://www.auemployment.com/postings/30151
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation
4. Diversity Statement

Optional Documents

1. Transcripts
2. Other Documentation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * How many years of administrative support experience do you possess?
   • Has advanced degree in lieu of experience
   • 1 year
   • 2 years
   • 3 years
   • 4 years or more