University of Delaware
Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University's Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Research & Laboratory, Full Time,
PAY GRADE: 30E
CONTEXT OF THE JOB:
Under the general direction of the Associate Operations Director,
Program Managers will manage a portfolio of National Institute for
Innovation in Manufacturing Biopharmaceuticals (NIIMBL) Projects,
which are funded via subaward agreements with NIIMBL members.
NIIMBL is a member of the Manufacturing USA network of institutes
funded by the federal government to advance United States
competitiveness in advanced manufacturing innovation. NIIMBL is
established by a cooperative agreement with the National Institute
of Standards and Technology (NIST) as a public/private consortium
of a diverse set of member organizations, including industry,
academia, non-profit organizations, state governments, and federal
agencies. Institutionally, NIIMBL reports to the Vice President for
Research, Scholarship & Innovation.
The Program Manager must exercise sound judgment to ensure that
consortium members are meeting the expectations set forth in their
Project Award Agreements, and Intellectual Property (IP) generated
from Projects is managed appropriately and in accordance with
federal regulations and the IP management plan. The Program Manager
interacts with the NIIMBL Leadership Team and NIIMBL members on a
frequent basis to interpret policy and provide data and analysis of
Project statuses. A primary function of this position is to
exercise independent judgment and discretion about matters of
significance concerning NIIMBL finances, such as assisting in the
completion of special financial management projects, to include
report generations, using a variety of data sources and techniques.
The Program Manager has responsibility for balancing administrative
functions and fiscal affairs of numerous programs of work and
funded projects to maintain productive relationships with NIIMBL
members. In addition, the Program Manager serves as a resource to
the NIIMBL Leadership Team for financial management of the NIST
cooperative agreement, and as a primary point of contact for all
members on project financial and administrative matters.
- Upon selection of Projects, independently prepare, negotiate,
and execute subaward agreements, the majority of which will be
large and complex.
- Analyze and negotiate budgets for Projects, including direct
funding and cost share commitments, to ensure they are prepared in
accordance with NIIMBL and federal guidelines, and appropriate for
the project being funded.
- Coordinate with NIIMBL General Counsel in the negotiation of IP
management plans, which will be generated for each Project.
- Monitor contract milestones, to ensure timely decisions on
complex patenting matters to meet legal deadlines; resolve complex
procedural problems and communicate with outside parties regarding
- Formulate processes and procedures for negotiation of subaward
agreements to meet the requirements of the sponsor agreement.
- Manage research administrative functions for assigned portfolio
of Projects, including researching appropriate federal, state, and
local requirements to facilitate compliance by all parties.
- Independently review, approve, and formalize re-budgeting and
no-cost extension requests for subaward agreements.
- Provide expertise and act as a resource to members of the
NIIMBL Leadership Team in the management of Projects and to resolve
procedural problems. This includes review of subaward reports to
ensure deliverables and timelines are being met, and renegotiating
deliverables as needed.
- Provide follow up information, resolve problems, and address
issues for all parties on a frequent and continuous basis during
the life of subawards.
- Contribute to the administration and management of the Project
- Provide support to NIIMBL members during the Project Call
process concerning NIIMBL requirements, Sponsor and NIST
regulations. Types of support include participation in webinars and
the generation of FAQs.
- Monitor subaward budgets and cost share commitments for a broad
portfolio of Projects and a diverse set of subawardees.
- Review and approve monthly invoices and cost share reports from
Project teams to ensure consistency, compliance, and allowability
of expenditures based on federal, sponsor and NIIMBL rules and
regulations. This includes verification of Facilities and
- Collect and analyze subawardee expenditure and cost share data
to prepare monthly reports for NIIMBL Leadership Team and Governing
Committee, and Senior Program Manager, to be included in required
NIST financial reporting.
- Perform financial analysis of Project expenditures for NIIMBL
- Oversee subaward close-out process and ensure that all required
documentation is collected, verified, and approved from Project
- Assist in complying with audit requests from outside auditing
- Perform miscellaneous job-related duties as assigned.
Notice of Non-Discrimination, Equal Opportunity and Affirmative
- Bachelor's degree in related field and at least four years of
related experience, or equivalent combination of education and
- General knowledge and familiarity with 2 CFR 200 regulating
federal allowable and allocable cost and administrative procedures
- Certified Research Administrators credential preferred.
- Effective oral and written communication skills.
- Financial and budget planning experience required.
- Prior experience in grant or contract management.
- Ability to analyze and interpret data, develop financial plans,
and manage resources.
- Ability to analyze budgetary expenditures for compliance with
approved policies and procedures.
- Ability to work independently and handle multiple tasks.
- Strong organizational and attention-to-detail skills.
- Analytical, evaluative, objective critical thinking skills,
information research skills, and database management skills.
- Skill in examining and re-engineering procedures and
formulating policy, and in implementing new procedures.
- Skill in the formulation, negotiation, and establishment of
- Project management skills.
- Ability to resolve complex problems/issues and to make
administrative/procedural decisions and judgments.
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual