Administrative Support Coordinator (Administrative Support
Coordinator I), Teacher Education and Foundations
California State University, San Bernardino
Unit 7 - CSUEU - Clerical and Administrative
Support Services, Administrative, Probationary, Full Time
California State University, San Bernardino is a preeminent center
of intellectual and cultural activity in Inland Southern
California. Opened in 1965 and set at the foothills of the
beautiful San Bernardino Mountains, the university serves more than
20,000 students each year and graduates about 4,000 students
annually. CSUSB reflects the dynamic diversity of the region and
has the most diverse student population of any university in the
Inland Empire. Seventy percent of those who graduate are the first
in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
The CSUSB College of Education has prepared a broad range of
educators for many decades. Beginning with classroom teachers, to
Counselors, school Psychologists, Rehabilitation Counselors, Career
Technical Education teachers, Instructional Technology experts and
School Site Administrators. The university's only doctoral program
is housed in the College of Education. The broad reach of our
programs has led to a significant impact across the Inland Empire
region as our teachers, counselors, psychologists and
administrators can be found in almost every school site in the
Riverside and San Bernardino Counties. We pride ourselves in the
service we render to our region.
The Administrative Support Coordinator I will work in the
Department of Teacher Education and Foundations under the general
supervision of the Department Chair while working with the
department Administrative Support Coordinator II to provide a wide
range of administrative support duties to the college, department
chair, department faculty and students.
Responsibilities include but are not limited to:
- Serve as receptionist and take the lead role in answering
phones, assisting students, staff, office visitors, and provide
appropriate information and/or guidance related to questions and
processes handled by the department office.
- Assist students and faculty with all student forms/processes
including but not limited to leave of absence, change of grade,
discount of grade, petition to add/drop, waivers, independent
studies, course substitutions and grievances. Maintain knowledge on
policies and procedures related to these processes.
- Assist with processing program plans for all Masters programs
in the department, working with Records to advance students to
candidacy. Evaluate transcripts for comprehensive exam eligibility.
Process thesis project applications as needed.
- Coordinate ballot process for committees
- Coordinate faculty recruitment for full time and part time
- Maintain access to People Soft HR to enter part time faculty
new hires and graduate assistants as needed.
- Assist the department chair with the part time hiring process,
assignments, entitlements and maintain part time files.
- Maintain thorough knowledge of the procurement process. Take
the lead in coordinating the procurement process for various items
as needed by the department and/or programs. This may be through
the requisition process, procurement card or accounts payable
- Provide support for events outside of regular office hours.
These events may include but are not limited to commencement,
credential ceremonies, department events and other college events.
These events may take place on evenings and/or weekends.
- Serve as the back up to the Administrative Support Coordinator
II as needed.
"Non-Exempt" position (with the possibility of converting to
Application Review Deadline:
This position will
remain open until filled. Applicants will be reviewed beginning
July 5, 2022.
Education and Experience
- Reading and comprehending, writing, communicating verbally,
reasoning and analyzing.
- Experience to be fully functional in all technical aspects of
- Thorough, detailed knowledge of applicable university
infrastructure, policies, and procedures.
- Thorough knowledge of English grammar, punctuation, and
- Thorough knowledge of office systems and ability to use a
broader range of technology, systems, and packages.
- Ability to independently handle multiple work unit priorities
- Ability to apply independently a wide variety of policies and
procedures where specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math, such as calculate
ratios and percentages, track financial data, and
make simple projections.
- Ability to draft and compose correspondence and standard
- Ability to handle effectively a broader range of interpersonal
contacts, including those at a higher level and those sensitive in
- High school diploma or equivalent AND three
years of progressively responsible clerical or administrative
experience or the equivalent.
- Valid CA drivers' license and insurance.
Anticipated Hiring Range: $3,276 - $3,500 per month
Classification Salary Range: $3,276 - $5,148 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our
educational mission, California State University, San Bernardino
seeks a campus climate that welcomes, celebrates, and promotes
respect for the entire variety of human experience. In our
commitment to diversity, we welcome people from all backgrounds,
and we seek to include knowledge and values from many cultures in
the curriculum and extra-curricular life of the campus community.
Our commitment to work toward an environment that values diversity
requires that we create, promote, and maintain activities and
programs which further our understanding of individual and group
diversity. We will also develop and communicate policies and
promote values which discourage intolerance and
The concept and dimensions of diversity are to be advanced and
incorporated into every aspect of university activity, including
student life, the curriculum, teaching, programs, staffing,
personnel training practices, research, community services, events,
and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the
following: race, ethnicity, religious belief, sexual orientation,
sex, gender identity, gender expression, ability, socioeconomic
status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with
the university as a whole. The president, in addition to a personal
commitment and involvement, may use the University Diversity
Committee, campus administrators, faculty, staff, and students as
well as other members of the campus community to implement
effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the CSU. Failure to satisfactorily complete the
background check may affect the application status of applicants or
continued employment of current CSU employees who apply for the
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran
This position may be "Designated" under California State
University's Conflict of Interest Code. This would require the
filing of a Statement of Economic Interest on an annual basis and
the completion of training within 6 months of assuming office and
every 2 years thereafter. Visit the Human Resources Conflict of
Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex
Discrimination, Sexual Harassment, and Sexual Violence, including
Domestic Violence, Dating Violence, and Stalking. This requires
completion of Sexual Violence Prevention Training within 6 months
of assuming employment and on a two-year basis thereafter.
(Executive Order 1096)
To view full description and to apply, visit: https://www.csusb.edu