Administrative Support Coordinator (ASC II), Health Science
& Human Ecology
California State University, San Bernardino
Unit 7 - CSUEU - Clerical and Administrative
Support Services, Administrative, Probationary, Full Time
California State University, San Bernardino is a preeminent center
of intellectual and cultural activity in Inland Southern
California. Opened in 1965 and set at the foothills of the
beautiful San Bernardino Mountains, the university serves more than
20,000 students each year and graduates about 4,000 students
annually. CSUSB reflects the dynamic diversity of the region and
has the most diverse student population of any university in the
Inland Empire. Seventy percent of those who graduate are the first
in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
The Department of Geology provides a solid grounding on the core
principles of the geology. A BA or BS graduate in geology could be
employed as one of the following professions: hydrologist,
geophysicist, geochemist, environmental scientist, oceanographer,
geological surveyor, paleontologist, energy and resource explorer,
or city planner.
Under general supervision of the chair of the department of Health
Sciences and Human Ecology, the incumbent will handle the
day-to-day activities of overseeing the efficient operation of the
Responsibilities include, but are not limited to:
Office Support & Coordination/Administrative
- Coordinate the daily operation of the Department of Health
Science & Human Ecology.
- Maintain a smooth-running office with minimal supervision in
order to meet University, College, and Department deadlines and
- Provide excellent customer service to students, faculty, and
other departments and colleges on campus, drawing on broad
knowledge and interpretation of departmental and university
policies, procedures and practices.
- Answer phone calls and walk-in inquiries from faculty, staff
and students with professionalism and mutual respect.
- Provide information to students about procedures on various
matters, such as change of grade forms, overload, class drop and
add forms, etc.
- Schedule and arrange detailed and complex meetings and events
for the Department Chair; prepare routine correspondence; attend
meetings and record meeting minutes.
- Maintain office inventory and purchase supplies (educational
materials, office supplies, and equipment) using either a
requisition or procurement card; complete disbursement paperwork
for business activities and events; Submit department duplication
or printing requests.
- Act as a liaison between suppliers, vendors, and campus
departments to fulfill purchases.
- Initiate work orders and requests for departmental or building
areas in need of repair such as change of locks and heating and air
conditioning in order to maintain a proper work environment. Ensure
department has most recent facility agreement (received from
purchasing) stored in shared drive.
- Prepare and keep accurate records of faculty offices, office
hours, and class schedules.
- Assist the Department Chair in preparing quarterly course
schedules and input of courses into PeopleSoft; update scheduled
course offering with current information, instructors, times, and
rooms; monitor and process lecturer teaching appointments, generate
contracts, arrange for office space, keys, etc.
- Monitor workload and enter faculty additional assignments into
PeopleSoft to accurately report workload for internal campus use
and reporting to the Chancellor's Office.
- Assist and coordinate faculty recruitments both tenure-track
and lecturers; collect, review and file all hiring paperwork,
student and peer evaluations of faculty teaching, etc., and ensure
that documentation is properly assigned to department employee
- Prepare faculty appointment letters and enter information into
- Assist faculty with questions regarding submissions of travel
requests and expense reports through Concur, including individual
and group travels.
- Enter faculty time attendance and report the information into
- Maintain faculty meeting minutes.
- Monitor and analyze all department budgets and accounts, which
includes general fund, trust funds, auxiliary funds and
- Submit transfer of expense and budget adjustments.
- Reconcile procurement card purchased monthly.
- Create reports and make recommendations to the Department Chair
regarding budget allocations based on historical data and
- Accurately monitor faculty professional development funds and
- Provide lead work direction and training to the department
Administrative Support Assistant and Student Assistant
- Oversee the student assistant hiring process in the
- Collect monthly student assistant payroll reports and submit to
the Dean's Office.
- Prepare Student Assistant hire and termination paperwork.
- Other job-related duties as assigned by the Department
Probationary with the possibility of converting to permanent.
Application Review Deadline:
This position will
remain open until filled. Applications will be reviewed beginning
June 14, 2022.
Monday through Friday from 8:00 am to 5:00 pm, weekends and
evenings may be required.
Education and Experience
- Experience to be fully functional in all technical aspects of
- Thorough, detailed knowledge of applicable university
infrastructure, policies, and procedures.
- Thorough knowledge of English grammar, punctuation, and
- Thorough knowledge of office systems and ability to use a
broader range of technology, systems, and packages.
- Ability to independently handle multiple work unit priorities
- Ability to apply independently a wide variety of policies and
procedures where specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math, such as calculate
ratios and percentages, track financial data, and make simple
- Ability to draft and compose correspondence and standard
- Ability to handle effectively a broader range of interpersonal
contacts, including those at a higher level and those sensitive in
- Applicants must possess the equivalent to five years of
experience in general office clerical work.
- Expertise in using office software packages, technology, and
- Ability to interpret and apply policies and procedures
independently, and use judgment and discretion to act when
precedents do not exist.
- Ability to troubleshoot most office administration problems and
respond to all inquiries and requests related to work area.
- Ability to understand problems from a broader perspective and
anticipate the impact of office administration problems and
solutions on other areas.
- Ability to analyze operational and procedural problems and
develop, recommend, and evaluate proposed solutions.
- Ability to perform business math, analyze budgetary data, and
make accurate projections requiring some inference.
- Ability to effectively write and present own reports.
- Ability to effectively handle interpersonal interactions at all
levels and handle highly sensitive interpersonal situations.
- Ability to use negotiation and persuasion skills to achieve
results and expedite projects.
Knowledge of PeopleSoft or similar enterprise-wide application
Experience in higher education and administrative support
- High School diploma or its equivalent AND five
years of progressively responsible experience in general office
clerical or secretarial work or the equivalent.
Anticipated Hiring Range: $3,400 - $4,645 per month
Classification Salary Range: $3,352 - $5,639 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our
educational mission, California State University, San Bernardino
seeks a campus climate that welcomes, celebrates, and promotes
respect for the entire variety of human experience. In our
commitment to diversity, we welcome people from all backgrounds,
and we seek to include knowledge and values from many cultures in
the curriculum and extra-curricular life of the campus community.
Our commitment to work toward an environment that values diversity
requires that we create, promote, and maintain activities and
programs which further our understanding of individual and group
diversity. We will also develop and communicate policies and
promote values which discourage intolerance and
The concept and dimensions of diversity are to be advanced and
incorporated into every aspect of university activity, including
student life, the curriculum, teaching, programs, staffing,
personnel training practices, research, community services, events,
and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the
following: race, ethnicity, religious belief, sexual orientation,
sex, gender identity, gender expression, ability, socioeconomic
status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with
the university as a whole. The president, in addition to a personal
commitment and involvement, may use the University Diversity
Committee, campus administrators, faculty, staff, and students as
well as other members of the campus community to implement
effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the CSU. Failure to satisfactorily complete the
background check may affect the application status of applicants or
continued employment of current CSU employees who apply for the
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran
This position may be "Designated" under California State
University's Conflict of Interest Code. This would require the
filing of a Statement of Economic Interest on an annual basis and
the completion of training within 6 months of assuming office and
every 2 years thereafter. Visit the Human Resources Conflict of
Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex
Discrimination, Sexual Harassment, and Sexual Violence, including
Domestic Violence, Dating Violence, and Stalking. This requires
completion of Sexual Violence Prevention Training within 6 months
of assuming employment and on a two-year basis thereafter.
(Executive Order 1096)
To view full description and to apply, visit: https://www.csusb.edu