Coordinator of Alumni Programs
- Employer
- Amherst College
- Location
- Massachusetts, United States
- Salary
- Salary Not specified
- Date posted
- Jul 2, 2022
View more
- Position Type
- Faculty Positions, Education, Other Education
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Amherst College
Amherst has taken a leadership role among highly selective liberal
arts colleges and universities in successfully diversifying the
racial, socio-economic, and geographic profile of its student body.
The College is similarly committed to enriching its educational
experience and its culture through the diversity of its faculty,
administration and staff.
Job Description:
Amherst College invites applications for the Coordinator of Alumni
Programs position. The Coordinator of Alumni Programs is a
full-time, year-round position, starting at $21.50/hour -
commensurate with experience. Given Amherst's distinction as one of
the most diverse liberal arts colleges in the country, the
successful candidate will demonstrate the ways in which they bring
value to and will work towards supporting a broadly diverse
community.
The Coordinator of Alumni Programs coordinates event logistics and
implementation for a wide variety of programs which may include
Amherst College Reunion, affinity programs and Homecoming. The
Coordinator also provides program and communications support to
staff working with alumni classes and volunteers and maintains
budget records for alumni programs. The person in this role is
expected to work as part of a collaborative and inclusive team
including taking appropriate actions to support a diverse workforce
and participating in the College's efforts to create a respectful,
inclusive, and welcoming work environment. In addition, all
Advancement staff members are required to support and staff key
events such as Reunion, Homecoming, and Family Weekend. These
events may require occasional evening and weekend hours.
Summary of Duties and Responsibilities
Event Planning
- Coordinate Reunion registration process including processing payments and preparing deposits
- Oversee event materials including event schedules, promotional materials, planning handbooks, and bulk emails
- In partnership with colleagues-maintain and update web and data functions, troubleshoot applications and reports, evaluate processes
- Assign Reunion housing across campus for 1500 alumni and guests
- Manage a diverse set of student workers assisting with housing assignments leading up to and through Reunion
- Manage onsite reception centers including diverse groups of student workers and staff
- Coordinate with on-campus partners, including a diverse array of staff and student leaders
- Coordinate supplies and signage; complete contracts with vendors, billing and post-event wrap up
Class and Volunteer Management
- Provide support to the Director of Classes and On-Campus Programs for a portfolio of alumni classes including the 25th Reunion.
- Prepare email and print materials, maintain class and event webpages, contacts and records
- Draft and send regular volunteer communications including attendance updates and financial reports
- Respond to volunteer requests
Administrative Duties
- Maintain records, timelines and work instruction for programs
- Maintain budget and spending records for programs
- Complete coding, data entry and custom reporting
- Cover phones as needed for receptionist
- All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.
Qualifications
Required:
- High school diploma or equivalent
- 2-4 years of related experience
- Attention to detail
- Excellent written and verbal communication, and interpersonal skills
- Exceptional customer service, organizational and time management skills
- Ability to take initiative, work independently and collaboratively
- Occasional weekend and evening hours required to staff events
- Proficient in Microsoft Office and ability to learn and utilize new software programs
- Experience working with diverse communities.
Preferred:
- Associates degree
- Experience in higher education, particularly with students or volunteers
- More than 4 years of related experience
Amherst College offers many opportunities for professional growth
and development, continued learning, and career advancement.
Interested candidates are asked to submit a resume and cover letter
online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs
. Please be sure to upload all requested documents in the first
step of the application process. Applications cannot be revised
once submitted.
Review of applications will begin immediately and will continue
until the position is filled.
Amherst College requires all employees to be fully vaccinated
for COVID-19 (medical and religious exemptions may
apply).
Amherst College is pleased to provide a comprehensive, highly
competitive benefits package that meets the needs of staff and
faculty and their families. Benefits are an important part of our
overall compensation, so it is critical that you review all of the
options to ensure it meets your total compensation requirements.
Click here for Benefits Information.
To find information about job group and level (JGL) follow this
link.
PI184442588
Company
Amherst College prepares students to make a difference in the world. Our financial aid program is among the most substantial in the nation, and our student body is among the most diverse. At Amherst, you are part of a lively, inquisitive, devoted community of students, faculty, staff, and alumni who find inspiration in one another and in the process of learning.
Since our 1821 founding, Amherst has demonstrated steadfast confidence in the value of the liberal arts and the importance of critical thinking. Small classes, an open curriculum and a singular focus on undergraduate education ensure that leading scholars engage daily with talented, curious students, equipping them for leadership in an increasingly global and complex world.
Offering competitive compensation packages and a multitude of programs and services for staff, Amherst works to enrich the working life and support the well-being of each and every employee.
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