Coordinator of Alumni Programs

Amherst College

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Coordinator of Alumni Programs position. The Coordinator of Alumni Programs is a full-time, year-round position, starting at $21.50/hour - commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

The Coordinator of Alumni Programs coordinates event logistics and implementation for a wide variety of programs which may include Amherst College Reunion, affinity programs and Homecoming. The Coordinator also provides program and communications support to staff working with alumni classes and volunteers and maintains budget records for alumni programs. The person in this role is expected to work as part of a collaborative and inclusive team including taking appropriate actions to support a diverse workforce and participating in the College's efforts to create a respectful, inclusive, and welcoming work environment. In addition, all Advancement staff members are required to support and staff key events such as Reunion, Homecoming, and Family Weekend. These events may require occasional evening and weekend hours.

Summary of Duties and Responsibilities

Event Planning

• Coordinate Reunion registration process including processing payments and preparing deposits
• Oversee event materials including event schedules, promotional materials, planning handbooks, and bulk emails
• In partnership with colleagues-maintain and update web and data functions, troubleshoot applications and reports, evaluate processes
• Assign Reunion housing across campus for 1500 alumni and guests
• Manage a diverse set of student workers assisting with housing assignments leading up to and through Reunion
• Manage onsite reception centers including diverse groups of student workers and staff
• Coordinate with on-campus partners, including a diverse array of staff and student leaders
• Coordinate supplies and signage; complete contracts with vendors, billing and post-event wrap up

Class and Volunteer Management

• Provide support to the Director of Classes and On-Campus Programs for a portfolio of alumni classes including the 25th Reunion.
• Prepare email and print materials, maintain class and event webpages, contacts and records
• Draft and send regular volunteer communications including attendance updates and financial reports
• Respond to volunteer requests

Administrative Duties

• Maintain records, timelines and work instruction for programs
• Maintain budget and spending records for programs
• Complete coding, data entry and custom reporting
• Cover phones as needed for receptionist
• All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Qualifications

Required:

• High school diploma or equivalent
• 2-4 years of related experience
• Attention to detail
• Excellent written and verbal communication, and interpersonal skills
• Exceptional customer service, organizational and time management skills
• Ability to take initiative, work independently and collaboratively
• Occasional weekend and evening hours required to staff events
• Proficient in Microsoft Office and ability to learn and utilize new software programs
• Experience working with diverse communities.

Preferred:

• Associates degree
• Experience in higher education, particularly with students or volunteers
• More than 4 years of related experience

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents in the first step of the application process. Applications cannot be revised once submitted.

Review of applications will begin immediately and will continue until the position is filled.

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.

To find information about job group and level (JGL) follow this link.

PI184442588