Confidential Assistant / Administration and Finance

Confidential Assistant / Administration and Finance
California State University, San Bernardino


Job No: 512292
Work type: Staff
Categories: Confidential, Administrative, Probationary, Full Time


About CSUSB

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

Build your future

Work with the best

Be your authentic self

Focus on you

Make a lasting impact

Work for a purpose that is greater than your own

Bring everything you are, become everything you want

Department Summary

The Office of the Vice President for Administration and Finance is responsible for leading human resources, budget and accounting, facilities management, capital planning and construction, campus auxiliaries, procurement, risk and threat management, audit services, police, parking, and emergency services.

Job Summary

Under general supervision of the Confidential Aide, perform complex and responsible administrative and analytical support for and will serve as the assistant to the Vice President and Confidential Administrative Support in support of office operations, as well as the University Public Records Officer. The incumbent will serve as the key department contact and advisor for the Vice President's office and respond to inquiries in a pleasant, customer service-oriented manner and in a timely fashion. Incumbents in positions at this level also perform the full range of work related to program and policy research, analysis, development, evaluation, and/ or operational and fiscal analysis related to an administrative policy.

Employment Status: Full-time, Non-Exempt, Probationary with the possibility of converting to permanent.

Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning March 31, 2022.

Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications

Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices.

The ability to use word processing and spreadsheet programs is required.

Applicants must have a background in planning, organizing, and supervising the work of others.

Applicants must have the ability to create and maintain spreadsheets and databases.

Applicants must have the ability to coordinate and prioritize many different clerical tasks while adhering to project and budget guidelines, along with the ability to accurately maintain records and files.

Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis.

Applicants must have demonstrated the ability to maintain a high degree of confidentiality.

The ability to draft and compose correspondence and standard reports is required.

The ability to handle effectively a broad range of interpersonal contacts, including those at a higher level and those of a sensitive nature is required along with the ability to work cooperatively with a diverse group of individuals.

Applicants must have the ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.

Applicant must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures.

Applicant must have the ability to coordinate many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly.

Applicant must possess the ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations, along with the ability to use negotiation and persuasion skills to achieve results and expedite projects.

Education and Experience

Applicants must have a four-year degree.

Applicants must possess the equivalent of 5 years of experience in general office clerical work, along with three years' experience working in an executive administrative support role.

Applicants must have experience using standard office software programs such as MS Word, Excel, Access, and email programs.

Salary

Anticipated Hiring Range: $3,500 - $4,000 per month

Classification Salary Range: $3,120 - $4,369 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)


To view full description and to apply, visit: https://www.csusb.edu


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