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Administrative Manager

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Jun 29, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
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The Administrative Manager is responsible for overseeing all aspects of the financial and administrative management of the Economics Department in the Krieger School of Arts and Sciences.

Specific Duties & Responsibilities:

10% -- Performance Management

  • Conduct midyear and annual reviews
  • Staff development
  • Provide ongoing feedback and constructive criticism
  • Prioritize and direct work efforts, providing guidance and direction
  • Conflict resolution
  • Motivate for higher collaboration and performance
  • Conduct interviews and make recommendations for hire
  • Coordinate on-boarding of new hires
  • Manage office team comprised of: Sr. Administrative Coordinator and Academic Program Assistant
  • Ensure effective administrative support to faculty, researchers, staff and students.

80% -- Administrative Management

  • Oversee financial and administrative management of the department
  • Manage day-to-day activities including personnel, organization, facilities, academic programs and long-range planning
  • Manage budgets for general funds, faculty salaries, faculty research, fellowships, gifts, endowments
  • Advise Chair on JHU Policy, implementing policy and problem solving
  • Maintain effective communication within the School and University
  • Serve as a point of contact with JHU departments and external agencies
  • Plan for and manage the needs of the Department--faculty, staff, and students.
  • Resolve issues affecting the Department's facilities, staff, and students.
  • Prepare and/or approve department's Finance, Human Resources, Supply Chain, and Sponsored Project reports/documents using SAP
  • Verify all the Department's Procurement Cards
  • Supervise the completion of faculty, staff and student Effort Reports (ERS) and staff E210s.
  • Prepare annual reports, graduate program surveys, special projects, catalog listings, program brochures, and academic handbooks.

10% -- Grants Management

  • Both prepare and oversee the preparation of proposals for sponsored research funding.
  • Assign corrections and adjustments to RSA to process for active and terminated accounts
  • Assist Sponsored Projects in preparing FSR's in a timely manner
  • Follow accounts through close out
  • Maintain accurate records of all pending and funded projects
  • Track subcontracts related to sponsored accounts
  • Provide information related to sponsored accounts to faculty and staff
  • Ensure sponsored financial activity conforms to Federal and JHU policies

Minimum Qualifications (Mandatory):

  • Bachelor's degree in business, finance, accounting, or related fields.
  • Five (5) years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center, or unit.

Master's degree in a related field may substitute for required experience, and additional experience may substitute for education to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

College-level business courses and/or knowledge of accounting principles strongly preferred

  • Experience in a KSAS academic department or elsewhere at JHU strongly preferred, as is prior experience with SAP.
Special Knowledge, Skills, and Abilities:

  • Knowledge of federal guidelines under the Office of Management and Budget
  • Knowledge of JHU policies and procedures, payroll system, grants management and administration
  • Knowledge of endowments administration
  • Comprehensive knowledge of SAP and all its functions
  • Excellent communication skills, including the ability to interact with faculty, students and staff using tact, diplomacy and appropriate judgment
  • Requires ability to work independently, [SG1] and to exercise judgment with full accountability
  • Must be able to recognize and define problem areas and recommend/implement corrective action

Supervisory responsibility:

Will supervise two or more administrative staff members


Working Title: Administrative Manager
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,870 - $82,250/ Commensurate with Experience
Employee group: Full Time
Schedule: M-F, 8:30 a.m. to 5 p.m.
Exempt Status: Exempt
Location: 01-MD:Homewood Campus
Department name: 10001359-Economics
Personnel area: School of Arts & Sciences

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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