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Human Resources Generalist, Ballmer Institute

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Jul 1, 2022

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Employment Type
Full Time
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Human Resources Generalist, Ballmer Institute

Job no: 529367
Work type: Officer of Administration
Location: Portland, OR
Categories: Administrative/Professional, Human Resources

Department: The Ballmer Institute for Children's Behavioral Health
Appointment Type and Duration: Regular, Ongoing
Salary: Starts at $54,000 annually; commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
June 15, 2022; position open until filled

Special Instructions to Applicants
In addition to your application, please include the following:
1) A cover letter that clearly articulates how your skills and experience make you an ideal candidate for this position.
2) A current resume.
Department Summary
The Ballmer Institute for Children's Behavioral Health is a new Portland-based institute that will provide a bold new approach to addressing the behavioral and mental health care needs of Oregon's children. The Ballmer Institute was made possible by a lead gift of more than $425 million from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy.

The Ballmer Institute for Children's Behavioral Health at the University of Oregon will be the first of its kind, establishing a new model for behavioral and mental health care, and the most comprehensive effort undertaken by a U.S. university and its partners, creating a new model of care.

The Ballmer Institute, the UO will:
  • Develop a new level of behavioral health practitioners through new undergraduate degree and certificate programs. The new degree program is subject to state approval.
  • Deliver science-based early detection, prevention, and treatment strategies directly into the lives of children and their families.
  • Accelerate the discovery and dissemination of new technologies and research informed by clinical context.
  • Provide scholarships through a $100 million endowment to graduate a new, diverse and culturally rich workforce prepared to work directly with those in need.
    Position Summary
    Reporting to the Associate Director, the Human Resources Generalist (HRG) provides front line support for a wide variety of Human Resource functions for the Ballmer Institute for Children's Behavioral Health. The HRG will work with supervisors, hiring managers, faculty leadership, and search chairs to provide consultation and advice on HR best practices, policies, and procedures to ensure compliance as well as effectiveness. As a new position within the Ballmer Institution, this role may grow and adjust to meet the needs of the Institute as it scales operations.

    The HRG will manage recruitment, onboarding, employee and labor relations, and project management processes, under the strategic leadership of the associate director. This position supports these efforts by providing comprehensive tools and resources as well as consultation, guidance, and direct support to hiring managers, search chairs, and committees during the recruitment, selection, hiring, and onboarding. This position will also assist in addressing employee relations issues, including gathering information for investigations and researching and compiling data. These duties are carried out in a confidential capacity while maintaining an institutional perspective.

    The HRG liaises with the broader campus including the Office of the Provost and University Human Resources on behalf of the Ballmer Institute. They will monitor university changes to policies, procedures, and best practices, and will provide comprehensive updates and adjust internal workflows as needed. They also provide coaching, training, and guidance to supervisors and employees.

    The HRG will provide exceptional customer service while operating with professionalism, confidentiality, and sound judgment. This position requires the ability to work independently, exercise creative problem-solving skills, and communicate clearly. The person in this role must be able to work effectively with a diverse group of stakeholders.

    Although the Ballmer Institute will ultimately be located in North East Portland, current operations will be housed at the existing UO Portland building in Old Town.
    Minimum Requirements
  • Bachelor's degree and three years of progressively responsible human resources-related administrative support experience.
  • Five years of progressively responsible human resources-related administrative support experience.
    Professional Competencies
  • Attention to detail, strong organizational skills, and consistent follow-through.
  • Strong oral and written communication skills.
  • Ability to work on and coordinate multiple projects simultaneously in a high volume and evolving environment while adhering to deadlines.
  • Ability to interpret and administrate in a highly-regulated and unionized environment.
  • Commitment to promoting an inclusive work environment.
  • Strong interpersonal skills and the ability to handle sensitive and confidential situations appropriately.
  • Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds.
  • Ability to create, learn, and follow processes, demonstrated good judgment on when and how to deviate from processes, and/or identify and escalate issues.
    Preferred Qualifications
  • Experience working in higher education.
  • Professional HR certification (examples: SHRM-CP/SCP, PHR/SPHR, etc.)
  • Experience handling confidential materials including personnel files.
  • Experience working with union contracts and applying employment and labor laws.
  • Experience working in or with employee & labor relations.
  • Experience with developing and implementing processes and procedures.
  • Experience with Banner or similar data information systems.
  • Experience using an HRIS or a Talent Management/Applicant Tracking System.
  • Experience with Microsoft Office/software programs such as Word, Excel, PowerPoint, Outlook, as well as Adobe Acrobat and Smartsheets.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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