Business Operations Manager, Ballmer Institute

Business Operations Manager, Ballmer Institute

Job no: 529366
Work type: Officer of Administration
Location: Portland, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: The Ballmer Institute for Children's Behavioral Health
Appointment Type and Duration: Regular, Ongoing
Salary: $60,000-$70,000 per year
Compensation Band: OS-OA07-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
June 15, 2022; position open until filled
Special Instructions to Applicants
In addition to your resume, please include:
1) A cover letter that clearly articulates how your skills and experience make you an ideal candidate for this position.
2) A current resume.
Department Summary
The Ballmer Institute for Children's Behavioral Health is a new Portland-based institute that will provide a bold new approach to addressing the behavioral and mental health care needs of Oregon's children. The Ballmer Institute was made possible by a lead gift of more than $425 million from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy.

The Ballmer Institute for Children's Behavioral Health at the University of Oregon will be the first of its kind, establishing a new model for behavioral and mental health care, and the most comprehensive effort undertaken by a U.S. university and its partners, creating a new model of care.

The Ballmer Institute, the UO will:

• Develop a new level of behavioral health practitioners through new undergraduate degree and certificate programs. The new degree program is subject to state approval.
  
• Deliver science-based early detection, prevention, and treatment strategies directly into the lives of children and their families.
  
• Accelerate the discovery and dissemination of new technologies and research informed by clinical context.
  
• Provide scholarships through a $100 million endowment to graduate a new, diverse and culturally rich workforce prepared to work directly with those in need.
  Position Summary
  The Business Operations Manager provides academic unit support on administrative and fiduciary matters to the Ballmer Institute. This includes planning and monitoring the routine business operation activities related to payroll, travel operations, A/P, A/R, purchasing, leases, contracts, and other day-to-day business functions. Additionally, this includes leases and space use agreements, tax compliance requirements, BAO policies, PCS policies, and other university regulations. This position will act as the point person interacting directly and regularly with university central offices, external constituents, administrative colleagues, faculty, students, and executive positions in the Ballmer Institute. In collaboration with various stakeholders and subject matter experts, the Business Operations Manager provides administrative and fiscal oversight of foundation funds and other operating funds for the individual programs and majors under their respective areas of assignment. This includes contract and grant management, as necessary. As a new position within the Ballmer Institute, this role may grow to meet the needs of the Institute as it scales operations.
  
  This position is responsible for a broad set of assignments and is expected to handle sensitive and confidential issues. Although this position works as a member of a team, the Business Operations Manager regularly exercises independent judgment with limited supervision. All financial, personnel, and operational decisions made by the incumbent must meet generally accepted accounting principles, UO policies, procedures, and guidelines, as well as state and federal regulations.
  
  The Business Operations Manager reports directly to the Associate Director of the Ballmer Institute and receives direction from multiple stakeholders based on their individual needs.
  Minimum Requirements
  
• A Bachelor's degree and 5 years of progressively responsible experience in business, finance, or operations;
  OR
  
• Seven years of progressively responsible experience in business, finance, or operations.
  Professional Competencies
  
• In-depth understanding of financial and management practices.
  
• Ability to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
  
• Demonstrated flexibility, ability to plan and initiate projects, set priorities, solve problems, motivate staff and maintain stability and consistency in stressful situations.
  
• Project management and organizational skills.
  
• Strong oral and written communication skills.
  
• Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
  
• Proficiency with software and technology, including electronic calendars, creating/editing documents, and spreadsheets.
  Preferred Qualifications
  
• Experience with Banner and COGNOS or similar enterprise reporting applications.
  
• Experience with complex financial and administrative policies, rules, and procedures in a higher education setting.
  
• A Bachelor's or advanced degree in Business Administration, Management, Public Administration or a closely-related field.
  
• Business administration experience in an institution of higher education, research environment, large governmental entity or a regulated industry.
  
• Experience with Microsoft Office and other software programs including: HRIS/FIS platforms, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/529366/business-operations-manager-ballmer-institute
  
  
  
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