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Wellness Center Office Coordinator

Colorado School of Mines
Colorado, United States
Salary Not Specified
Posted Date
Jun 30, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Health Services, Other Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Position Title Wellness Center Office Coordinator Residency Requirement Applicants must be a Colorado resident. Job Description

The Wellness Center Office Coordinator will be the primary administrative assistant for the 2nd floor of the Student Wellness Center which is comprised of multiple Student Life direct service programs/departments: 1) Student Wellness Promotion, 2) Counseling Center, 3) Dental Clinic, and 4) Student Health Insurance, as well as the Office of Institutional Equity and Title IX.


Serves in an administrative capacity and provides support to all departments located on the 2nd floor of the Student Wellness Center:
  • First point of contact (walk-ins, phone calls, emails) for students, faculty, staff, parents, and the public regarding Wellness Center programs. Determines needs and schedules appointments or refers to appropriate staff member per each department protocol.
  • Interprets and explains policies and procedures for all 2nd floor Wellness Center programs/departments.
  • Schedules and maintains appointment calendars for Counseling Center, the Dental Clinic (dentist and hygienist), Student Wellness Promotion, and the Peer Education Program.
  • Handles and processes payments for dental services and products.
  • Assists the Student Health Insurance Plan Manager, particularly during Waiver periods and Census Day.
  • Uses Banner, Chrome River, Medicat, Zoom for Healthcare, Microsoft Teams, Excel, and Outlook to manage records and multiple schedules.
  • Handles mail for all departments.
  • Orders office supplies as needed.
  • Places work orders for all departments.
  • Provides instruction to and oversight of student employees.
  • Handles student compliance for required student courses.
  • Assists with new-student orientations activities and other campus-wide student events.
Minimum Qualifications

Three years of general clerical experience which included front desk office reception and proficiency in word processing and spreadsheet software such as Word and Excel and calendaring software such as Outlook (part-time experience will be pro-rated). Must be organized, detail oriented and exhibit sensitivity and discretion with respect to confidential matters. Since this position supports four different departments, must have flexibility and the ability to multi-task. Heavy interaction with faculty, staff and students requires this position to possess excellent communication skills, both written and verbal.
Preferred Qualifications

Desired Qualifications
  • Prior administrative experience in a healthcare/counseling/dental office
  • Experience working with college or university students in an administrative role
  • Experience with Banner, WordPress, and social media
  • Knowledge of health insurance processes
Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

How to Apply Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made. Apply directly through the state posting here: Pay Range

$44,928 - $59,136

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. The state of Colorado portfolio of benefits to classified employees includes medical, dental, disability insurance, life insurance, health savings account, flexible spending accounts, discount programs, and retirement savings plans. Additionally, Classified employees at Mines are eligible for tuition benefits (for employees and dependents), paid holidays and vacation/sick leave. For additional plan details, please visit the State of Colorado Employee Benefits page . Background Investigation Required Yes COVID-19 Vaccine Requirement This position will require documented proof of full COVID-19 vaccination or exemption because of a medical or religious exclusion. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.

Advertised: June 30, 2022 Mountain Daylight Time
Applications close: 18 Jul 2022 Mountain Daylight Time

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