Executive Office Assistant

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

The Executive Office Assistant provides confidential and executive-level administrative support to the Vice President for Enrollment Management and Student Success. Reporting to the Vice President, this position is responsible for a broad set of assignments and is expected to handle many sensitive and confidential issues. This position manages the daily operations of the Office of the Vice President for Enrollment Management and Student Success and assists the Vice President in the management, operations, and administration of the division. This position regularly requires exercise of independent judgment.

Responsibilities

• Provides confidential and executive-level administrative support to the Vice President for Enrollment Management and Student Success
• Responsible for a broad set of assignments and is expected to handle many sensitive and confidential issues
• Manages the daily operations of the Office of the Vice President for Enrollment Management and Student Success and assists the Vice President in the management, operations, and administration of the division.
• Ability to regularly exercise of independent judgment
• Responsible for effectively managing and scheduling the Vice President's extensive meeting schedule while maintaining the ability to react to quickly emerging issues.
• Serves as communications link with constituents, including state officials, university administration, faculty, staff, and students within Albany State
• Serves as the primary contact for all matters related to the Vice President's schedule and activities and as such, must possess excellent oral and written communication skills, be well grounded in the university image and exhibit well developed skills in diplomacy, tact and team building
• Supervises all student assistant employees

Required Qualifications

Eduatcon

Bachelor's degree preferred or high school diploma with six to eight years job related experience.

Experience

Advanced skills in general office administration including: budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in the use of advanced office and financial related computer applications is required.

Strong experience with Microsoft Office Suite, as well as familiarity with procurement
and accounts payable practices

Proposed Salary

Salary Range is from $28,000 to $38,000

Knowledge, Skills, & Abilities

Knowledge

• Direct, hands-on experience with automated software management tools.

Skills

• Demonstrated analytical and problem solving skills, communication, and facilitation skills.
• Self motivated, attention to detail, quality focused, team oriented.

Abilities

• Ability to multi-task in a fast-paced academic research environment is essential.
• Ability to manage involvement in multiple projects essential.
• Ability to build collaborative work relationships among key stakeholders within Enrollment Management as well as other campus offices.
• Ability to gather data, compile information and prepare reports.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze, develop and maintain efficient office work flow and administrative
• processes.
• Ability to provide accurate referrals for clients/customers seeking information from the
• University or any unit in Enrollment Management.
• Ability to build collaborative work relationships among other offices involved in critical
• enrollment management services.
• Ability to think critically with the capability to identify problems, flexibility and
• adaptability while showing initiative and resourcefulness to deal with change.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.