Administrative Assistant

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

Reporting to the Director of Athletics or designee, the Administrative Assistant, provides administrative level secretarial and clerical service for Director of Athletics and Department of Athletics

Responsibilities

• Prepares memorandums and other correspondence.
• Assists in planning select events in conjunction with other department or university officials.
• Composes agenda and meeting minutes.
• Responsible for answering the main athletic phone line and gives information to callers or routes calls to appropriate official and places outgoing calls.
• Works with word processing, spreadsheet and database software to complete administrative tasks.
• Composes and types routine correspondence and prepares materials for special events such as invitations, guest lists, RSVPs, programs, etc.
• Files correspondence and other records.
• Assists with of game day operations for all sport programs.
• Responsible for maintaining and ordering of office supplies.
• Schedules appointments and makes changes to calendar as necessary for the Director of Athletics.
• Schedules room reservations and meetings and records minutes of staff meetings and makes copies of correspondence.
• Prepares outgoing mail.
• Orders, stocks and inventories office supplies as necessary and process purchases of such items.
• Processes a variety of documents, forms and files.
• Completes duties and responsibilities in compliance with University System of Georgia, institution, NCAA, SIAC and Peach Belt policies and guidelines.
• Assists with travel arrangements for the Director of Athletics.
• Data entry for purchase and travel related functions.
• Other Duties as assigned

Required Qualifications

High School Diploma / GTD

2 Years of Experience

1 year of experience with a personal computer and associated software (Outlook, Word, Excel, etc.).

1 year of experience in customer service.

Preferred Qualifications

Associate Degree

4 Years of Experience

Knowledge of intercollegiate athletics.

Knowledge of University System of Georgia and NCAA rules and regulations

Proposed Salary

Salary range is from $25,000 to 33,000

Knowledge, Skills, & Abilities

Ability to write, edit and/or develop correspondence.

Able to establish and maintain positive working relationships.

Able to possess problem solving and critical thinking skills

Innovation and creativity, adaptability, initiative and stress tolerance to various situations in a fast pace work environment.

Proven ability to multi-task, work independently, prioritize and complete task, work independently, prioritize and complete tasks in a timely manner

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.