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Finance Technician/Sr. Finance Technician

Employer
Virginia Commonwealth University
Location
Virginia, United States
Salary
Salary Not Specified
Posted Date
Jun 28, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
Employment Type
Full Time
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Summary


VCU College of Humanities and Sciences (CHS) invites applications for a Finance Technician/Senior Finance Technician position. This position supports the mission of VCU and the college by providing infrastructure to predict and process the administrative and fiscal needs of faculty, staff, and students to further the quest to become a leader among national research universities providing high-quality learning/learning experiences, attain distinction as a fully integrated urban, public research university and a national model for community engagement and regional impact. This position provides financial support by ensuring compliance with all state, federal, university, and CHS policies and procedures, and maintains the integrity of accounting records for all financial operations.

This position coordinates with the Service Center Managers, the university procurement office, and other university offices/’employees, as needed, to carry out financial responsibilities for the college. The incumbent will collaborate with other service center team members to carry out assigned duties. The position interacts frequently with internal and external customers using both verbal and written communication skills to process financial transactions.

Finance Technicians provide finance-related customer service and operational support typically to an academic school, department, or business unit. Their work content typically includes more than one functional area such as accounting, budget, payroll, procurement, or treasury and may include more long-range assignments such as resource planning and forecasting. Their typical duties may include managing department and faculty purchase requests; assisting with travel arrangements and reports; managing all Banner financial transactions; analyzing expenditures; tracking faculty funding, including grants and contracts; reconciling and maintaining transaction records; and serving as Departmental Records Managers. They may work independently or as a member of a team. They work under general supervision, resolving most standard issues independently while referring complex or unique issues to a higher level. Finance Technicians typically report to a supervisor or manager or in some areas may report to an administrator.

Senior Finance Technicians possess greater knowledge of administrative, logistical, operational, and technical tasks related to the financial services field, distinguishing them from Finance Technicians. They are further distinguished by the complexity of assigned work; an ability to identify options and develop solutions for unique or unprecedented situations; greater decision-making authority; and the judgment, resourcefulness, and ability to identify issues and/or areas that should be addressed differently. They are resources for others, participating in mentoring, coaching, and training.

Job-specific duties and responsibilities may include, but are not limited to:

●process purchase requests
●process travel approvals, arrangements, and expense reports
●process reimbursement requests
●manage financial transactions within the various university computer systems
●analyze expenditures and ensure compliance with all relevant laws, policies, and procedures
●track college funding, including grants and contracts
●reconcile and maintain accurate financial transaction records
●custodian for university petty cash fund
●maintain a university purchasing card
●serve as Departmental Records Managers
●serve as Fixed Assets Coordinators

Job Education and Experience

Minimum Hiring Standards :
•High school diploma or GED and 1-3 years of relevant experience or equivalent combination of education, training, and experience.
•Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.
•Training and experience with financial management and operations
•Proficiency in using spreadsheet software, Microsoft Excel, Google Suite, and Zoom.
•Demonstrated ability to work independently and prioritize and handle multiple, complex tasks simultaneously.
•Demonstrated ability to analyze financial data and produce summary reports, as needed.
•Excellent customer service skills and sound verbal and written communication skills.
•Demonstrated ability to work in a team environment and work effectively with others, including students, faculty, staff, and external members of the community.

Preferred Hiring Standards:
Bachelor’s degree
•Experience in a state/university or higher education setting.
•Knowledge of state and university financial operations, policies, procedures, and systems.
•Direct experience with purchasing policies and procedures.
•Direct experience with RealSource, or equivalent purchasing system.
•Direct experience with the use of and compliance with a University Purchasing Card (P-Card).
•Direct experience with Chrome River/Christopherson travel processing and current VCU travel policies and procedures.
•Direct experience with Banner Finance transactions entry.
•Experience working with student populations (undergrad and graduate).
•Experience with sponsored programs rules & regulations related to procurement is highly desired.

Typical Duties


Provide fiscal administrative support by preparing and processing procurement and travel and expense reimbursements.
Submit purchase orders through VCU Real Source and create P-card purchases
Prepares and processes deposits from multiple revenue sources to multiple department entities.
Responds to and resolves issues regarding invoices, receiving, and other A/P-related matters in a professional, courteous, timely, and accurate manner.

Typical Expertise

  • Ability to review, analyze, and interpret data based on a working knowledge of state and departmental policies and procedures.
  • Ability to perform detailed work and arithmetic computations quickly and accurately.
  • Experience using financial recordkeeping and/or procurement software systems such as Banner Finance or VCU Real Source.
  • Working knowledge of Microsoft Office Suite (includes Word, Excel, and PowerPoint), with intermediate knowledge of Microsoft Excel.
  • Experience with making purchases, coordinating travel, or other financial responsibilities is preferred.
  • Strong organizational skills with an ability to multi-task, and meet strict deadlines.
  • Ability to provide excellent customer service in dealing with faculty, staff, students, and outside constituents.
  • Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.
Job Specific Physical and Cognitive Requirements

Physical Demands :
Lift lifting (<20 lbs.): essential
Moderate lifting (20-50 lbs.): marginal
Pushing/pulling: marginal
Standing: marginal
Sitting: essential
Repetitive motion: essential
Walking: essential
Climbing: marginal
Reaching: marginal
Bending: marginal

Emotional Demands :
Fast pace: essential
Average pace: essential
Multiple stimuli: essential
Intense customer interaction: marginal
Frequent change: essential

Mental/Sensory Demands :
Memory: essential
Reasoning: essential
Hearing: essential
Reading: essential
Analyzing: essential
Logic: essential
Verbal communication: essential
Written communication: essential

Salary Range: $42,000 to $47,000



Position Details:

Department: Office of the Dean, College of Humanities and Sciences
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt


Optional Retirement Plan (ORP) Eligible: No

Eligible for Alternative Work Arrangements: Yes, as established under the current VCU FWA guidelines



Contact Information:

Contact Name: Scott Andrews

Contact Email: andrewsrs@vcu.edu

Contact Phone: 804-828-1522




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