Upward Bound - Office Manager

Position Information

Position Title Upward Bound - Office Manager Classification Title Hourly Full Time (1.0 FTE) Benefits Eligibility
Benefits Eligibility

Department Upward Bound Job Description
The Office Manager supports program operations by maintaining office systems and supervising staff. Responsibilities include, but are not limited to:

• Meet the typing, word processing and other administrative needs of the office
• Handle incoming calls, correspondence and inquiries about the program
• Develop and maintain bulletin boards
• Develop and maintain webpage
• Schedule all appointments and maintain office calendar
• Assist Director in compiling academic and other program data
• Update program budget records each month
• Recruit, hire, train and supervise office assistants
• Process payment requisitions
• Edit and assemble program booklets
• Schedule and reserve rooms, equipment, vans, buses and request food for program events
• Maintain database in Student Access in preparation for the Annual Performance Report ( APR )
• Supervise the summer USDA food program & maintain records for audit
• Maintain minutes for all staff & Advisory Board meetings
• Assist with parent/teacher conferences as needed
• Assist with orientations, fundraisers, and Friday Sessions as needed
• Schedule and supervise academic year transportation
• Organize and maintain recruitment files

Qualifications

• High School diploma required, post-secondary experience preferred
• Organized and detail oriented
• Experience working in the field of education, non-profits or social work
• Demonstrated understanding of diverse youth and family populations
• Strong oral and written communication
• Bilingual (Spanish) preferred
• Proficient in Microsoft Word, Excel, Publisher, Google Workspace, Student Access
• Programming on occasion requires a flexible schedule

Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Posting Detail Information

Posting Number 2022-065SR Job Posting Open Date 07/01/2022 Job Posting Close Date 08/15/2022 Open Until Filled No Is this position available for sponsorship No Special Instructions to Applicants
TRIO Upward Bound is a pre-college preparatory program for students grades 8–12 who are interested in pursuing an educational program beyond high school. Upward Bound is designed to work with high school students from first generation college and low income families. The purpose of Upward Bound is to help students develop the motivation and academic skills necessary to successfully complete high school and to enter and succeed in a program of post secondary education. Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter