Alumni Relations Coordinator
- Employer
- Fairfield University
- Location
- Connecticut, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 1, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs, Conference & Special Event Administration
- Employment Type
- Full Time
Job Details
Job Description:
The Alumni Relations Coordinator will provide an array of administrative and technical support to the Special Assistant to the President/Alumni Chaplain, Assistant Vice President for Alumni Relations, and the Office of Alumni Relations. Reporting to the Assistant Vice President for Alumni Relations, the Alumni Coordinator will be responsible for the day-to-day operations of the department and of Alumni House and assistance with special projects. The position requires strong customer service skills, communication skills, flexibility, and the ability to be a team player. The coordinator needs a commitment to the mission of Fairfield University.
Essential Functions and Responsibilities
- Provide front desk support, greeting, assisting, and referring
visitors who contact the office via phone, email, or in person and
possess the ability to problem solve.
- Maintain calendars, schedule appointments, and make travel
arrangements for administrators.
- Coordinate logistics including, but not limited to, event
registration, room reservations, catering orders, media set up,
signage, name tags, etc. for meetings.
- Manage the Alumni House event space, in coordination with the
Office of Conference and Event Management, to include signage,
house manager coverage, setups and take downs, cleanliness and
annual fireplace maintenance.
- Maintain sufficient inventory of all office supplies, kitchen
supplies, hospitality items, etc.
- Manage process for acknowledging deceased alumni, including
maintenance of In Memoriam list, correspondence with families,
Jesuit community notifications, and requesting memorial
Masses.
- Plan and execute annual 9/11 Memorial Remembrance with
AVP.
- Attend department, division, University and volunteer meetings
as necessary.
- Establish and maintain effective working relationships with
Advancement colleagues and others across campus.
- Other duties as assigned.
- Manage and maintain all budgets related to the Alumni Relations
department and Alumni Chaplain/Special Assistant to the President,
monitoring budget availability throughout the year, creating
purchase requisitions and supplier requests, submitting expense
reports, and processing invoices.
- Demonstrated computer and technological skills, including
proficiency in Microsoft Office Suite and Zoom.
- Experience with Raiser’s Edge Advancement database tool,
Anthology/iModules alumni online community, and/or Workday
preferred.
- Excellent verbal and written communication skills.
- Highly organized with the ability to self-manage multiple
tasks, priorities, and deadlines in a fast-paced environment.
- Strong analytical skills, sound judgment, and the ability to
handle sensitive/confidential situations with tact and
discretion.
- Ability to carry at least 25 pounds.
- Must possess a valid driver’s license.
- Attendance at some evening and weekend events is
required.
- Job is located on the campus of Fairfield University in Alumni
House.
Advancement - Staff
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
Company
Our scenic, 200-acre campus is situated on the Connecticut coastline, just 60-minutes away from the heart of Manhattan and less than a mile from the beaches of Long Island Sound. But it’s more than just our surroundings that make our campus unique — it’s our commitment to each and every student’s personal and professional growth and their journey to becoming individuals of purpose.
For more than 80 years, Fairfield University has been graduating adept, accomplished, and socially responsible leaders in an academic community where the learning goes deeper, the friendships are more meaningful, and the experiences stay with you long after graduation. As a values-based, student-centric, outcomes-focused Jesuit Catholic University, we are committed to educating the whole person — mind, body, and spirit — and providing students with experiential learning and professional development opportunities that give them a competitive edge in today’s job market. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.
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