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Alumni Relations Coordinator

Employer
Fairfield University
Location
Connecticut, United States
Salary
Salary Not Specified
Posted Date
Jul 1, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time
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Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

The Alumni Relations Coordinator will provide an array of administrative and technical support to the Special Assistant to the President/Alumni Chaplain, Assistant Vice President for Alumni Relations, and the Office of Alumni Relations. Reporting to the Assistant Vice President for Alumni Relations, the Alumni Coordinator will be responsible for the day-to-day operations of the department and of Alumni House and assistance with special projects. The position requires strong customer service skills, communication skills, flexibility, and the ability to be a team player. The coordinator needs a commitment to the mission of Fairfield University.

Essential Functions and Responsibilities
  • Provide front desk support, greeting, assisting, and referring visitors who contact the office via phone, email, or in person and possess the ability to problem solve.

  • Maintain calendars, schedule appointments, and make travel arrangements for administrators.

  • Coordinate logistics including, but not limited to, event registration, room reservations, catering orders, media set up, signage, name tags, etc. for meetings.

  • Manage the Alumni House event space, in coordination with the Office of Conference and Event Management, to include signage, house manager coverage, setups and take downs, cleanliness and annual fireplace maintenance.

  • Maintain sufficient inventory of all office supplies, kitchen supplies, hospitality items, etc.

  • Manage process for acknowledging deceased alumni, including maintenance of In Memoriam list, correspondence with families, Jesuit community notifications, and requesting memorial Masses.

  • Plan and execute annual 9/11 Memorial Remembrance with AVP.

  • Attend department, division, University and volunteer meetings as necessary.

  • Establish and maintain effective working relationships with Advancement colleagues and others across campus.

  • Other duties as assigned.

Budgets and Finances
  • Manage and maintain all budgets related to the Alumni Relations department and Alumni Chaplain/Special Assistant to the President, monitoring budget availability throughout the year, creating purchase requisitions and supplier requests, submitting expense reports, and processing invoices.

Technology Skills
  • Demonstrated computer and technological skills, including proficiency in Microsoft Office Suite and Zoom.

  • Experience with Raiser’s Edge Advancement database tool, Anthology/iModules alumni online community, and/or Workday preferred.

Knowledge and skills
  • Excellent verbal and written communication skills.

  • Highly organized with the ability to self-manage multiple tasks, priorities, and deadlines in a fast-paced environment.

  • Strong analytical skills, sound judgment, and the ability to handle sensitive/confidential situations with tact and discretion.

Working conditions
  • Ability to carry at least 25 pounds.

  • Must possess a valid driver’s license.

  • Attendance at some evening and weekend events is required.

  • Job is located on the campus of Fairfield University in Alumni House.

Category:

Advancement - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
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