Admissions and Recruitment Coordinator II - 18527

University of Wisconsin-Whitewater
Wisconsin, United States
Salary Not Specified
Posted Date
Jul 1, 2022

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Position Type
Administrative, Business & Administrative Affairs, Affirmative Action & Equal Opportunity, Student Affairs, Admissions, Enrollment, Retention & Registrar, Minority & Multicultural Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Full Time


The Department of Admissions at the University of Wisconsin-Whitewater seeks an Admissions and Recruitment Coordinator II, (Admissions and Recruitment Coordinator II).

Academic staff positions are provided fixed term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, university funding and external forces.


The Admissions Office at the University of Wisconsin-Whitewater invites applications for the position of Admissions and Recruitment Coordinator II. The Admissions Coordinator assists prospective students in navigating the college selection process. This is a 12-month, full-time position that reports to the Assistant Director of Admissions, and will be responsible for recruiting, admitting and enrolling a talented and diverse student body. This position will establish and maintain relationships with prospective students, parents, and high school counselors. The Coordinator will recruit in both Wisconsin and Illinois. The individual will present information to prospective students during scheduled daily visit presentations, will assist during campus open house events and will perform other duties as assigned by the Assistant Director


Required Qualifications:
  • Bachelor’s degree
  • Valid driver’s license (or ability to obtain a valid driver’s license)
  • One-year experience in admissions, recruitment, higher education, or marketing related field
  • Strong written communication and public speaking skills
Desired Characteristics:
  • Strong organizational and event planning skills
  • Bilingual in Spanish/English. Ability to professionally speak, read, write and translate between languages.
  • Professional experience working with students and/or individuals from diverse backgrounds
  • Experience with use of CRM (customer relationship management) systems, particularly Slate
  • Familiarity with student information systems, particularly PeopleSoft
  • Effective interpersonal skills and ability to establish positive relationships with students, staff and faculty
Knowledge, Skills, and Abilities:
  • Willingness and ability to be an active participant in the following applicable safety rules and regulations including necessary training drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

The following examples of duties and responsibilities illustrate the general range of tasks assigned to the position, but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

General Duties:
  • Market, recruit and provide customer support to prospects and applicants through face-to-face interactions, small and large group presentations, educational fairs, telephone and email inquiries, and high school visits. This may include extensive travel, including nights and weekends, primarily in Wisconsin and Illinois
  • Build relationships and coordinate recruiting activities with targeted community organizations and school districts. Cultivate relationships with community partners
  • Establish working relationships with high school counselors in assigned regions
  • Coordinate prospective student programming to further develop the commitment to UW-W
  • Create and implement effective communication strategies using the CRM and other venues of outreach
  • Use data and current trends to strategically market to and recruit high school students within designated region
Specific Duties:
  • Travel to and recruit students at college fairs and high schools in assigned territories
  • Assist and monitor student application processing and data entry
  • Review applications and make admission decisions in a fair manner, consistent with university and office policy
  • Field telephone and email inquiries from potential students and families and deliver informational presentations to students who come to campus for a tour
  • Meet with prospective students and their parents during campus visits
  • Be familiar with university policies and procedures, especially Housing, Financial Aid, First Year Experience, and Center for Students with Disabilities, to communicate effectively with prospects
  • Facilitate conversations around scholarship opportunities for prospective students
  • Participate in professional organizations, conferences and workshops when appropriate
  • Serve as a liaison for one of the academic colleges and/or other university departments as a representative of the Admissions Office to serve as the primary office contact
  • Additional duties as prescribed by the Assistant/Director of Admissions

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. .

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


Well-qualified candidates can expect a salary commensurate with the candidate’s education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure.

UW-Whitewater employees may be eligible for tuition reimbursement pursuant to the following policy: Employment Tuition Reimbursement Policy .


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.


Applications received by August 1, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or .

For questions regarding this position, please contact:

Melissa Walton
Executive Assistant II, Enrollment and Retention


Only complete application packages will be considered. This includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Name and contact information for three professional references
This Job ID is 18527.

Application Link : click here and type in the Job ID: Application

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