This job has expired

ADMINISTRATIVE MANAGER

Employer
University of Wisconsin-Madison
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted Date
Jun 30, 2022

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time
You need to sign in or create an account to save a job.
Salary:

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

About Extension:

UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.

About the Health & Well-Being Institute:

The Health & Well-Being Institute ( https://extension.wisc.edu/health/ ) works to catalyze positive change in Wisconsin residents through evidence-based and community-engaged health promotion programs to improve health, build community capacity to identify and address health inequities, engage in collective action, and achieve greater health equity.

About the position:

The Administrative Manager is a new position for the Division of Extension's Health & Well-Being Institute. Principal duties include project management, and administrative support to outreach program initiatives in the areas of finance, human resources, and operations. The Administrative Manager will work closely with Institute leadership, faculty, and staff to develop and monitor budgets, support the growth and tracking of extramural funding, program revenue, and expenditures, and facilitate subaward and vendor engagement.

The position functions in a fast-paced, multi-faceted, respectful office with day-to-day variety. It will work to create new systems to increase efficiency and function, collaborate with a wide range of individuals, and be an excellent communicator. This position will work out of the Extension building on the UW Madison campus with potential for partial remote work.

Responsibilities:

Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
  • 15% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
  • 20% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
  • 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
  • 10% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
  • 15% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
  • 15% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
  • 20% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Qualifications:

Required:
- Strong organizational skills and attention to details.
- Evidence of effectively working independently and in a team environment.
- Experience monitoring funding sources, creating, and balancing budgets.
- Ability to interact and work with a range of individuals with a high-level of professionalism, flexibility, judgement, and tact.
- Ability to effectively work with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity.
- Demonstrated commitment to the goals and values of Extension's commitment to equity and social justice to support opportunities and outcomes for youth, families, educators, and communities.

Preferred:
- Work experience managing grants.
- Work experience in higher education structure, fiscal and administrative policies, and procedures.
- Prior experience with interpreting and implementing applicable policies and practices.
- Evidence of ability to communicate ideas effectively orally, in writing, and through technology platforms.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full or Part Time: 80% - 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

- The Division of Extension has a deep and profound commitment to diversity both as an end and as a valuable means for transforming lives and communities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity, equity and inclusion.

- Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )

- The University of Wisconsin-Madison has a remote work policy that offers the potential for remote or hybrid work. More about that policy within the Division of Extension can be found here: https://kb.wisc.edu/extension/113536 .

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

Contact:

Amber Canto
amber.canto@wisc.edu
608-262-0384
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Manager(AD005)

Department(s):

A473600-EXTENSION/YFH/HLTH/HLTH&WELL INST

Employment Class:

Academic Staff-Renewable

Job Number:

262008-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 30 2022 Central Daylight Time
Applications Close: Jul 19 2022 11:55 PM Central Daylight Time

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert