Faculty Administrator

Special Instruction to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.

Position Summary

The Department of Civil and Environmental Engineering at Rice University works to solve pressing societal challenges associated with infrastructure and the environment by conducting ground breaking research and educating a new generation of leaders in this space. This unit organizationally sits within the George R. Brown School of Engineering, and is comprised of a vibrant and growing group of faculty, staff and students working at the forefront of safe, sustainable, equitable and resilient civil and environmental systems.

The Faculty Administrator in the Department of Civil and Environmental Engineering will be responsible for a variety of administrative duties that facilitate the Department Chair’s ability to effectively lead the department. This includes leading, monitoring and coordinating various departmental programmatic activities and special projects. The Faculty Administrator will be responsible for strategic efforts and activities within the Department such as those related to events, communications and marketing, outreach and data analytics, and reporting. S/he will work under the general supervision of the Department Chair along with the Sr. Department Administrator. This position requires a high level of professionalism, organization and interpersonal skills, and the ability to adapt and anticipate needs.

This position entails work on Rice University’s campus, with the potential for some remote work/flexible work arrangements. It is hiring at a starting salary between $55,000 and $60,000 per year.

Essential Functions

• Administers program operations, ensuring efficient, effective and productive operations
• Creates and implements plans to achieve program objectives and mission
• Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes
• Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals
• Creates and implements outreach plans that may include relationship development, communications, event and conference management
• Provides support in developing relationships with internal and external entities
• May assist with fundraising activities
• Represents the department at the university level and/or to external parties
• May coordinate the work of junior staff or students
• Provides advanced administrative support to the Department Chair
• Performs all other duties as assigned

Required Qualifications

• Bachelor’s Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• Three years of related experience in program and/or office administration
• Skills Required
  • Ability to develop and initiate new strategies
  • Advanced problem solving skills
  • Strong verbal and written communications skills
  • Ability to work well under pressure and manage projects simultaneously
  • Strong organizational and time management skills
  • Advanced knowledge of Microsoft Office suite
  • Strong data analysis skills
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Adept at problem solving, creating contingency plans and handling issues when necessary
  • Strong client service orientation and attention to detail

Preferred Qualifications

• Ability to draft and edit professional communications (web, email, brochures, social media, internal and external documents, reports)
• Ability to develop and initiate new strategies, programs, partnerships and processes
• Skills in data analysis and reporting
• Knowledge of managing budgets, expense reporting and developing financial plans
• Strong interpersonal skills
• Time-management skills
• Ability to pay attention to detail
• Demonstrated use of strong organization skills

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies