Admissions and Records Supervisor

Posting Details

Position Information

Job Posting Title Admissions and Records Supervisor Location Los Rios Community College District (American River College) Department Location Admissions Records Department Posting Number C02067P The Institution
About
Founded in 1955, American River College ( ARC ) is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 diverse students each fall and spring at its main campus and centers.

Our Strengths
The College has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems. The College offers education and support for students to strengthen basic skills, earn associate degrees and certificates, transfer to other colleges and universities, and achieve a career as well as other academic and personal goals. ARC also has a strong reputation for its wide array of career programs in areas such as Healthcare, Hospitality, Human Services, Business and Computer Science, Public Safety, Applied Arts, Advanced Transportation and Manufacturing, and Apprenticeship.

Our Vision
Our vision is to transform the future of all students and our community through inclusive, equitable education. The College seeks individuals who share our mission of placing students first by providing an academically rich, inclusive environment that inspires critical thinking, learning and achievement, and responsible participation in the community.

Our Commitment to Social Justice and Equity
American River College strives to uphold the dignity and humanity of every student and employee. We are committed to equity and social justice through equity-minded education, transformative leadership, and community engagement. We believe this commitment is essential to achieving our mission and enhancing our community. The College seeks candidates who are committed to culturally inclusive practices and serving the ARC student population. Faculty and staff are encouraged to engage in the ongoing development of their professional skills. The College thus supports employee engagement in a broad range of trainings, workshops, and activities such as the Equity Action Institute, the New Faculty Academy, and the Classified Leadership Academy. Also, faculty and staff regularly participate in trainings offered through the College’s Center for Teaching and Learning and its Instructional Technology Center.

Position Summary
Under the direction of an assigned Administrator, plan, organize and direct the operations of the Admissions and Records office. For a detailed job description for this LRSA Los Rios Supervisors Association posting click here . Salary $6,466.11 per month. LRCCD Salary Schedules Additional Salary Information No additional salary information to note Benefits Assignment Responsibilities
Plan, organize, and direct the activities of the Admissions and Records office including records, registration, Veterans Affairs and other activities involved in coordinating student registration, records maintenance and transcript preparation; may oversee or assist with outreach and recruitment activities, international students, Veterans Resource Center and other related programs; hire, train supervise and evaluate the performance of assigned staff; ensure accountability and compliance with applicable laws, regulations, policies and procedures; ensure the maintenance of accurate student records and files; develop department procedures and provide for proper implementation and training with respect to new or revised practices; ensure effective communication with students; participate in the development of and effective utilization of current technology; oversee cashiering functions at the Admissions and Records counter; coordinate registration and evaluation processes; may serve as security administrator for on-line access to enrollment processes; monitor the input and extraction of information to data processing systems; assist with conversion of data for new management information options; may coordinate and implement the use of technology for record management and retention for all of student services and other college departments; may assist with class schedule information pertaining to registration; establish procedures related to petitions, evaluations and collection of data; may have responsibility for the review and disposition of student petitions requesting administrative decisions; coordinate and evaluate the awarding of degrees and certificates; coordinate printing of diplomas and certificates in a timely manner to meet required deadlines; compile and generate related reports; monitor and maintain assigned budgets and processes; respond to requests for transcripts and verification of other attendance or grade information; build and maintain effective working relationships, working collaboratively with other college and District staff, instructors and administrators; serve on college and District committees; perform related duties as assigned.

Additional Information Work Year 12 month Work Schedule
8:30 a.m. – 5:00 p.m., Monday – Friday

Alternate work schedules and remote/hybrid assignments may be available depending upon the operational needs of the department and employee performance.

Total Hrs per Week/Day 40 hours per week Special Requirements Minimum Qualifications
EXPERIENCE Three years of increasingly responsible experience, including one year in a lead or supervisory capacity, in college admissions and/or records; OR, four years of increasingly responsible experience, including one year in a lead or supervisory capacity, in records management or similar field.

EDUCATION Bachelor’s degree from an accredited institution; OR, an Associate degree from an accredited institution AND two additional qualifying years of experience.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 30 units are equal to one year of education.)

Application Instructions
Applicants applying to this position are REQUIRED to complete and submit:

1. A completed Los Rios Community College District Classified Application
2. Resume
3. Letter of Interest
4. Official transcripts of college/university work (will be required at time of hire)

Do not submit additional materials that are not requested.

NOTES :

• Applications submitted without all required documents, listed above, will be disqualified.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
• Applicants are required to submit official transcripts within 60 days of the time of hire.
• Graduate advising documents and grade reports will not be accepted as official transcripts.
• Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
• A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
• Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here .

Do not submit additional materials that are not requested.



Posting Detail Information

Posting Date 06/30/2022 Closing Date 07/21/2022 Open Continuously No Beginning On (or About) 09/16/2022 Ending Date, if Temporary or Interim How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.

After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

All faculty and staff must be fully vaccinated in order to:

• be physically present on District premises for an extended amount of time, generally more than 15 minutes; or
• participate in District activities for an extended amount of time, generally more than 15 minutes; or
• be inside a building or office unless they receive an approved medical exemption or religious accommodation.

All new hires must be fully vaccinated or receive an approved medical or religious exemption within forty-five (45) calendar days of hire. Within seven (7) calendar days, all new hires must show proof they have received the first dose of a two-dose vaccine, or one dose of a one-dose vaccine, or have applied for a medical or religious exemption.

For the latest information on the COVID Vaccine mandate, please visit the COVID Vaccine Requirements informational page.

Quicklink https://jobs.losrios.edu/postings/18556 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
   • No answer
2. * Please indicate how you meet the minimum qualifications for this position. Select the appropriate answer.
   • I possess the minimum qualifications for this discipline as listed on the job announcement. (Attach unofficial transcripts from an accredited college/university and/or evidence of job experience.)
   • I possess a valid California Community College Credential for this discipline. (Attach a copy of appropriate credential with application.)
   • I possess qualifications equivalent to those listed and have attached evidence. (To review Equivalency Process.)
   • I have previously been granted equivalency to teach this discipline by the Los Rios Community College District. (Attach the Equivalency Determination Form P-38 and transcripts.)
3. * Can you perform the essential functions of the position you are applying to with or without reasonable accommodations?
   • Yes
   • No
4. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • College Department
   • CareerBuilder
   • Chronicle of Higher Ed
   • Community College Registry Online Job Board
   • Community Outreach (ex. Festivals, etc.)
   • communitycollegejobs.com
   • LRCCD Resource Group - Comunidad
   • Craigslist
   • diversityjobs.com
   • D'Primeramano Magazine
   • EdJoin
   • Facebook (Campaign)
   • Facebook (Los Rios Page)
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake
   • HigheredJobs
   • Indeed
   • Job Sites
   • Job Journal
   • Latina Leadership Network of the California Community Colleges
   • LinkedIn
   • Los Rios Community College District Employee
   • Los Rios Community College District Human Resources Email
   • Los Rios Community College District Website
   • LRCCD Resource Group - Asian Pacific Islander Legacy (API)
   • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
   • LRCCD Resource Group - Native American Collaborative (NAC)
   • LRCCD Resource Group - Spectrum (LGBTQIA+)
   • Sacramento Black Chamber of Commerce
   • Sacramento Asian Chamber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • Sacramento Works
   • The HUB
   • ZipRecruiter
   • Other

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Letter of Interest

Optional Documents

1. P-881 Report of Arrests Which Led To Convictions For Crime Document