Diablo Valley College
$20.18 per hour
To perform fiscal clerical work in the course of preparing and
maintaining financial records and reports.
Account Clerk - This is the first journey-level class in the
Account Clerk series. Employees in this position perform clerical
accounting functions of average difficulty involving a practical
application of established procedures and policies.
Account Clerk, Lead - This classification performs the more
specialized and difficult accounting and budget control clerical
functions. Employees in this position exercise more independent
discretion and judgment in matters related to work procedures and
Examples of Duties/Essential Functions:
Performs technical functions in assembling, tabulating,
calculating, verifying and filing accounting and fiscally related
information and data.
Assists in the revision, formulation and implementation of
accounting and budget control record management systems and
Receives confirming requisitions and continuing orders and
processes for payment; processes purchase orders for partial and
full payment; submits requisitions to District Office.
Maintains purchasing and accounts payable file; records all
purchases, confirming requisitions and purchase orders.
Records in database items such as student loan and scholarship
checks and receipts, trust account checks and receipts and
emergency loan checks and receipts.
Processes cash advance requests; posts and maintains
Receives and reviews expense claims and invoices for goods and
services received; prepares appropriate documentation for
Assigns and maintains vendor numbers and maintains vendor payment
Prepares invoice information on accounts receivable and removes
from accounts receivable when payment is received.
Forwards returned checks to a collection service; reconciles
payment and records in the Enterprise Resource Planning (ERP)
Maintains and records various checking accounts.
Records equipment inventory transactions and provides clerical
functions for surplus.
Researches student accounts for discrepancies; applies Board of
Governor’s fee waivers to student accounts.
Assists in year-end closing.
May provide cashiering services, including billing, collections,
deposits, reconciliations and other activities.
May assist in the development of budget preparation
Performs related duties as assigned.
EXPERIENCE AND TRAINING
Two (2) years of increasingly responsible experience in bookkeeping
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent.
Methods and practices of financial recordkeeping.
Accounting and Enterprise Resource Planning Systems.
Modern software applications (Microsoft Office Suite, etc.).
Cash handling procedures, including counting large sums of
Modern office procedures, practices and technology/equipment.
Perform fiscal clerical work.
Learn and apply policies and procedures.
Learn and apply appropriate laws, rules and regulations relating to
Resolve cash handling and recordkeeping problems.
Post data and perform mathematical computations accurately.
Understand and carry out both oral and written instructions.
Serve students, staff and colleagues in a helpful, empathetic, and
Keyboard with accuracy.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative work relationships with those
contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the
diverse academic, socio-economic, race, ethnicity, gender identity,
sexual orientation, age, mental or physical disability, and
religious background of all students, faculty and staff, and with
all individuals encountered in the performance of required
· Demonstrated ability to work successfully and collegially with
others· Ability to meet time sensitive deadlines in a pressured
environment· Proficient with MS Word, Excel, and Outlook software;
general knowledge of Ellucian Colleague;· Attention to detail,
strong organizational skills & accuracy· Excellent customer
service & communication skills· Accurately receive &
process cash & credit card payments· Cash Handling Experience·
Ability to listen & respond appropriately to student
This is a temporary, unbenefited position lasting approximately six
months or until the return of incumbent.
Job Close Date:
Open Until Filled:
To apply, visit https://www.4cdcareers.net/postings/8746