515949 - Property Clerk I

515949 - Property Clerk I

Classificaiton: Property Clerk I
Department: Contracts and Procurement
Sub-Division: Associate Vice President, Business and Administrative Services
Salary Range: $3,120 - $5,114 per month (Anticipated hiring range is $3,120 - $3,619 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We are seeking an exceptional individual to join our team as the Property Clerk I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Provides administrative support and coordination for the Property Control/Asset Management function for the university. Tracks, tags and reports on university assets and property. Maintains the property database(s), updating information as necessary to appropriately record the life cycle of property in accordance with the state of California, CSU, and university policies and requirements. Works collaboratively with Departmental Asset Record Keepers, throughout all levels of the university, in the development and reconciliation of property accounting and recording.

Oversees campus-wide asset management of sensitive equipment. Does on-site verification, tagging of equipment, and will investigate discrepancies to reconcile property records. Assists with the fulfillment of asset reporting requirements. Supports the Asset Management training of university employees regarding responsibility and liability for equipment, and established processes to follow. Maintains a current working knowledge of property guidelines, policies and procedures.

As a member of the Contracts and Procurement Team, the Property Clerk I supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Property Clerk I works well in a team environment and understands the balance of sharing duties, taking ownership, and taking the initiative to complete tasks as needed. Represents the Contracts and Procurement team by establishing and maintain good working relationships with individuals and organizations, both internal and external, providing exemplary customer service while working under multiple demands and time constraints. May serve on committees, or be assigned special projects, as necessary. Other duties as assigned.


Essential Qualifications:
Two years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. Excellent customer service skills. Excellent interpersonal and organizational skills. Ability to handle multiple work unit priorities and projects. Ability to draft and compose correspondence and standard reports. Ability to communicate effectively in English, both verbally and in writing, with a wide variety of people. Ability to handle sensitive situations and work effectively with people at all levels of the organization. Ability to use a computer to complete work tasks. Knowledge of Access, Word and Excel sufficient to work with and maintain a large database and complete related work assignments. Ability to complete detailed assignments within established deadlines. Working knowledge of the internet. Ability to lead and oversee the work of others.

Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:
Expert knowledge of Excel and Word and good working knowledge of HTML mark-up language. Experience with PeopleSoft systems related to Asset Management and Procurement. Certification through National Property Management Association. Previous experience at a college/university of similar size and complexity.


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

May be required to travel in and out of buildings in a wide variety of weather conditions. May need to bend, kneel or stoop to identify property tags in confined spaces. May carry a Master Key.


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU-related work within the State of California.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://nam10.safelinks.protection.outlook.com/?url=https%3a%2f%2furldefense.com%2fv3%2f__https%3a%2f%2fcalstate.policystat.com%2fpolicy%2f9779821%2flatest%2f__%3b!!gf3vtazamgbm8a!kalyyvf_oyavake6kmvkgvvmlsxbfidlr7t8x7ibay_eudbcoyy3z4np_nysdrowj02z%24&dat" href="https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2F%2Fcalstate.policystat.com%2Fpolicy%2F9779821%2Flatest%2F__%3B!!GF3VTAzAMGBM8A!kALyyVf_OyaVakE6kMvkGVvMlSxbfiDLr7T8x7iBAy_eUdBCOyy3Z4nP_nYSdROwJ02z%24&data=04%7C01%7Csbouzos%40Fullerton.edu%7C441f064b120142b61a0808d9721df84a%7C82c0b871335f4b5c9ed0a4a23565a79b%7C0%7C0%7C637666295301064953%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=o9Vt0TcTOb7hwVEM3VW%2FSk%2BT1ricF2m0IO8z87KIeSw%3D&reserved=0" target="_blank" rel="noopener noreferrer">https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to https://hr.fullerton.edu/" href="https://hr.fullerton.edu/" target="_blank" rel="noopener noreferrer">hr.fullerton.edu


Application Deadline: Jul 28, 2022 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/515949/515949-property-clerk-i jeid-d971946299a75846b218d50aece7fda3