Administrative Specialist - History and Philosophy

Job Title: Administrative Specialist - History and Philosophy

Job ID: 24653

Location: City College of New York

Full/Part Time: Full-Time

Regular/Temporary

Regular

POSITION DETAILS

The Administrative Specialist will report to the Dean of Humanities and Arts and work with the Chairs of the History and Philosophy departments. In addition to the CUNY title overview duties, tasks include but are not limited to

• Manage departmental communications including phone, email, social media, websites, catalogs, and other university systems

• Communicate promptly and accurately with faculty and students online and in person, and maintain contact information for faculty and students affiliated with the departments

• Maintain departmental records and files, both on paper and digitally as may be required, including personnel records, course syllabi, and university forms as needed

• Prepare documents, spreadsheets and multimedia presentations

•Attend other trainings offered by offices such as HR, facilities, IT, ID services and Student Affairs

• Work with campus facilities department about office and classroom upkeep, other departments as needed

• Organize recruitment-related travel arrangements and maintaining applications

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications:

The candidate will be intelligent and resourceful, of good character, with a strong work ethic. Excellent interpersonal skills, computer skills, and oral and written communication skills are essential. Experience in handing confidential matters and materials and working with a diverse faculty, staff, and student body in a college or university setting. Maintain competence in Word, Excel, Adobe, other software as needed. Working knowledge of social media and online meeting tools preferred.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

Until further notice, this is a hybrid position, eligible to work remotely and work in the office.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. Works with appropriate offices related to personnel recruitment, expediting search activities Research coordinates and organizes materials for key events such as promotion and tenure reviews. Supervises and trains support staff and student workers. Manages budget and coordinates purchasing, accounting, and payroll. Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

• Go to www.cuny.edu and click on "Employment" Click "Search job listings" Click on "More search options" Search by Job Opening ID number 24653 Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

Open until filled with review of applications to begin on June 30, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.