Student Records and Curricular Specialist I
University of Wisconsin - Milwaukee
Introduction (Description of
As Wisconsin’s only public urban research university, the
University of Wisconsin-Milwaukee has established an international
reputation for excellence in research, community engagement,
teaching and entrepreneurship. Designated an R1 research
institution, UWM educates more than 26,000 students annually and is
an engine for innovation in southeastern Wisconsin. Founded over 60
years ago in the belief that Milwaukee would need a great public
university to become a great city, UWM has a dual research and
access mission aimed at serving the diverse needs of Wisconsin’s
largest metropolitan area by furthering opportunities at all levels
for students who may be financially or educationally disadvantaged.
More than one-third of its students are the first in their families
to attend college, and 30 percent are students of color. It is the
largest educator of veterans in Wisconsin, with more than 1,000
enrolled each year under the federal G.I. Bill. The Princeton
Review named UWM a 2018 Best Midwestern university based on overall
academic excellence and student reviews. UWM is committed to the
full inclusion of LGBT+ campus constituents. In 2018, Campus Pride
Index named UWM as one of the Best of the Best Top 30
LGBTQ-friendly postsecondary institutions in the United States. UWM
was the first university in the nation to implement an inclusive
Diversity is a source of strength, creativity, and innovation for
UW-Milwaukee. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The primary function of this position is to serve as an Enrollment
and Records Specialist, including responsibilities for enrollment
and fee processing as well as reviewing and maintaining student
records. This position processes enrollment and fee‐related
functions that involve specialized arrangements, including student
term withdrawals, concurrent enrollments, tuition/fee waiver
calculations, auditors, and student career status changes, among
others. This position works in concert with appropriate staff
inside and outside the Registrar's Office to respond to and resolve
fee and enrollment questions and problems, as well as collaborate
on process improvements related to fee and enrollment processing.
This position also has responsibilities for reviewing and
maintaining student records in relation to enrollment changes and
regular term processing. In addition, the position works with
appropriate staff inside and outside the Registrar's Office to
assist in the general enrollment of students.
This position is a hybrid position with the ability to work some
days remotely during most of the year. During peak traffic times,
additional days on campus may be required.
This position is in Salary Grade 16, with a minimum salary of
$40,000/annually. Salary will be determined by the finalist's
experience, education, training, internal/external pay equity, and
other factors. The University of Wisconsin (UW) System offers a
comprehensive benefits package to meet the diverse needs of our
community and contributes towards the cost of several benefit
plans. Employees also receive a vacation package at 176 hours
during first year, sick leave (with no expiration), personal
holiday (36 hrs each year), and paid legal holidays.
Qualified applicants must have:
Preference for applicants who have:
- Bachelor’s degree or commensurate combination of training and
experience as a professional in a business setting.
- Demonstrated ability to manage and prioritize multiple tasks in
a fast‐paced work environment.
- Demonstrated customer service skills
Interested applicants are required to apply online and
include the following:
- Demonstrated Administrative experience with Oracle PeopleSoft
or another similar integrated data management system
- Experience processing student enrollments, managing tuition and
fee assessments, and maintaining student records in a higher
- Demonstrated ability to learn and apply policies and
- Demonstrated ability to engage positively and in collaboration
with others in a productive, forward‐thinking manner, and to
communicate effectively, courteously, and tactfully
- Cover letter addressing your education/experience as they apply
to all minimum and preferred qualifications
- Document listing the names and contact information for three
In instances where the Search and Screen Committee is unable to
ascertain from a candidate’s application materials whether
he/she/they meet any of the qualifications, he/she/they will be
evaluated as not meeting such qualifications.
UWM will not consider paper, emailed or faxed applications. All
application materials will be further evaluated as evidence of
excellent written communication skills. Candidate(s) selected for
hire will be required to submit official college transcripts.
For this position, applicants are required to apply online. UWM
will not consider paper, emailed or faxed applications.
Additionally, applicants must complete all required fields and
attach any required documents. The process is complete when the
message “Your application has been submitted” is displayed and you
receive a confirmation number.
Legal Notices AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration
for employment without regard to race, color, national origin,
religion, sex, sexual orientation, gender identity/expression,
disability, or protected veteran status.
UWM provides reasonable accommodations to qualified individuals
with disabilities who are employees or applicants for employment.
Employment opportunities will not be denied because of the need to
make reasonable accommodations for a qualified individual with a
disability. If you need assistance or accommodation in applying
because of a disability, please contact email@example.com
This job announcement and other material on this site will be made
available in alternate formats upon request to an individual with a
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law.
UWM will not, however, reveal the identities of applicants who
request confidentiality in writing except as may be required by
Wisconsin’s Open Records law. In certain circumstances, the
identities of “final candidates” and/or the identity of the
appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the
prevention of sexual misconduct seriously. As such, you and your
references will be required to answer questions regarding any past
findings of sexual violence and sexual harassment or any pending
allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery
For the UWM Annual Security and Fire Safety Reports (i.e., Clery
Report), which includes statistics about reported crimes and
information about campus security policies, see http://www.cleryact.uwm.edu/
call UWM’s Dean of Students Office, Student Union 345 at (414)
229-4632 for a paper copy.
In compliance with federal law, all persons at the time of their
start date will be required to verify identity and eligibility to
work in the United States and to complete the required employment
eligibility verification form upon hire.
Title and Total Compensation Project
The University of Wisconsin System is engaged in a Title and Total
Compensation (TTC) project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change in 2021. Job duties and
responsibilities will remain the same. For more information please
To apply, please visit: https://jobs.uwm.edu/postings/34725