Sr. Academic Program Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Jun 29, 2022

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Position Type
Administrative, Student Affairs, Academic Advising & Academic Support Services
Employment Type
Full Time

The Johns Hopkins Laboratory for Computational Sensing and Robotics (LCSR) is an interdisciplinary program with several departments and centers that are part of a cross collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM). The center’s mission is to create knowledge and foster innovation to further the field of robotics science and engineering.

We are seeking a Senior Academic Program Coordinator who will be responsible for oversight of academic program matters related to the Laboratory for Computational Sensing and Robotics. The incumbent is expected to coordinate the varied duties and responsibilities of the LCSR academic programs.

While this position will primarily support the Robotics MSE program, we expect the major functions of this position will benefit students at all levels. This position will largely be responsible for working with faculty to build industry relationships and identify internship and co-opt opportunities for students; while this will be geared towards the Robotics MSE, PhD and undergraduate students will also benefit from improved industry relations and opportunities.

Specific Duties & Responsibilities:

  • Create and maintain internship and co-op programs
  • Develop and strengthen relationships with Industry Partners
  • Conduct program quality control assessments including student surveys and interviews
  • Oversee and facilitate the department’s Visiting student process including postdoctoral fellows, ensuring appropriate processing and appointments, managing the visa application process, working with OIS and ensuring completion of registration and other administrative requirements
  • Administratively run the summer Research Experience for Undergraduates program including posting application, organizing the selection process, scheduling classes, and planning related events and field trips
  • Update course listing changes each semester
  • Assists in the planning and coordination of departmental events such as orientation, open houses (onsite and virtual), admitted student visitor days, and receptions
  • Develop and oversee student centered activities for the annual Industry Day event
  • Manage and update content for the departmental academic and industry webpages
  • Act as an advisor for the LCSR Graduate Student Committee
  • Assist with student degree conferral process
  • Works with Student Accounts, Financial Aid and/or Registration to research and resolve student inquiry issues
  • Maintains and ensures security of confidential student records, including admissions, course information and any coaching/teaching/counseling records
  • Provides support as needed to other departmental academic projects

Minimum Qualifications (Mandatory):

  • High School Diploma/GED required
  • Five years of progressively responsible administrative/academic experience required
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

  • Bachelor’s Degree preferred
  • Experience working in a university setting
  • Experience with Zoom and Teams
  • Experience with SIS

Special Knowledge, Skills & Abilities:

  • Ability to utilize academic databases
  • Ability to manage, organize and analyze datasets of student and programmatic information.
  • Ability to work comfortably and collaboratively with students, faculty, and academic officials.
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Creativity, good judgment, organizational skills, attention to detail, and ability to problem solve
  • Must be independent, professional, approachable, and team-oriented
  • Ability to maintain confidential information
  • Professional in-person and phone demeanor
  • The position requires using various software applications including SAP, SIS, Zoom, spreadsheets, manipulate and/or format data and/or reports; Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)

Level of Independent Decision Making:

  • This position will report to the Academic Program Administrator and work closely with the Director of Education for LCSR.
  • This role requires strong organizational, analytical, and management/supervisorial skills and the ability to execute the varied duties and responsibilities independently with minimal supervision.

Physical Requirements:

  • May require sitting at desk for long periods of time, providing student and staff support for LCSR events, and participation in on campus activities for WSE.

Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: LCSR
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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