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Baltimore OST Program Administrator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Jun 29, 2022

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Position Type
Administrative, Academic Affairs, Curriculum & Instructional Development, Other Academic Affairs, Business & Administrative Affairs, Community Relations & Institutional Outreach, Grants & Contracts
Employment Type
Full Time
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The Center for Educational Outreach (CEO) within the Whiting School of Engineering at Johns Hopkins University will have significant impact on the future science, technology, engineering, and math (STEM) workforce by increasing the number of STEM leaders from underrepresented groups. Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students in STEM education and careers. CEO is the resource for Johns Hopkins University STEM faculty and students looking to do STEM educational outreach with PK-12 students, teachers and/or families of Baltimore City Public Schools (City Schools).

The Out of School Time (OST) Program Manager will report to the Baltimore Programs Director of the Center for Educational Outreach in the Whiting School of Engineering. The OST Program Manager will be responsible for the Whiting Internships in Science and Engineering (WISE) and implementation and logistical support of the $2.36 million National Science Foundation (NSF)-funded grant, Baltimore Online Algebra for Students in Technology (BOAST) high school programs. The OST Program Manager will also provide supports, as needed, for other programming throughout the Center.

WISE is a paid research learning opportunity for City Schools high school students who are mentored by Johns Hopkins University researchers. The primary objective of WISE is to increase the diversity of students who are pursuing science and engineering in college by developing their knowledge of a specific STEM field, strengthening their analytical skills, and fostering connections with STEM professionals. WISE is offered after school in the fall and spring or daily over four consecutive weeks in the summer.

The BOAST Program is a free, afterschool program for high school students in grades 9 – 11 who are interested in STEM fields and careers and want to apply their math skills to solving real-world engineering design challenges. As a research project, the BOAST team seeks to determine whether participating in BOAST helps students improve math skills, gain more interest in engineering, and/or develop career goals in STEM.

The OST Program Manager will be responsible for program promotion, recruitment of Baltimore City Public Schools high school students for both programs and JHU faculty, postdocs, and graduate students for the WISE program. Additionally, the OST Program Manager is responsible for monitoring and properly allocating budgeted funds. This position will most likely supervise part-time or casual staff. The OST Program Manager will be required to work some weekends and evenings. Local travel to off-site events, Baltimore City school buildings, and businesses required.

Specific duties & responsibilities:

The OST Program Manager will oversee the following functions:

Program Planning & Management

Correspond with BOAST staff and partners to provide technical assistance communicating essential information and ensuring all concerns are addressed or escalated to the appropriate person.

Schedule and coordinate BOAST team meetings.

Provide logistical support for other BOAST and WISE meetings and focus groups including preparing agenda, minutes, corresponding with participants, ordering appropriate meals considering dietary restrictions, identifying, and securing appropriate location, technology, supplies, and support services needed; preparing and transporting materials to the meeting location; ensuring evaluations are distributed, collected, and returned to our evaluator as required.

Update/revise protocols and training materials (both physical and electronic) to accurately document the BOAST model.

Register WISE participants as visiting high school students at the university, submit hiring documents, and ensure current COVID-19 compliance.

Regular meetings and check-ins with all WISE stakeholders.

Ensure compliance with the Institutional Review Boards (IRB) of each participating organization, as required, and all other pertinent policies.

Ensure all mentors and staff have completed the volunteer registration, child safety training and background check/fingerprinting process.

Meeting and Event Planning

Lead, schedule, and prepare regular team meetings

Conceptualize, schedule, secure vendors and special guests for field trips, campus tours, and other outreach events.

Create and prepare semi-annual Advisory Board meeting materials; arrange for catering, travel, and other special needs.

Schedule and prepare the WISE orientation and Meet & Greet event each semester and summer.

Provide logistical support for other Center programming, as needed

Plan training and onboarding for staff

Recruitment, Marketing, and Reporting

Working with the BOAST team and external evaluator to create, review, and submit the annual National Science Foundation report and any other required reporting

Track attendance/participation of K-12 students, parents, JHU faculty, postdocs, and students for the BOAST and WISE programs and related events

Provide required data for Center reporting

Compile evaluation results for specific program, as needed

Connecting students with other academic enrichment opportunities

Review and update program webpages

Management of data, including student enrollment paperwork, hiring paperwork, budget reports, annual reports, curriculum content

Travel to schools and other sites to conduct presentations, deliver program materials, attend meetings

Supervision

Supervise student workers (high school or college), casual and/or part-time staff in support of the BOAST and/or WISE programs.

Track staff absences (planned or otherwise) and ensure coverage, as needed

Review and approve timesheets in line with Johns Hopkins protocols



Minimum Qualifications
  • Bachelor's degree
  • Three years progressively responsible experience in program administration in an academic environment
  • Additional education may substitute for experience and additional experience may substitute for required education to the extent permitted by the JHU equivalency formula


  • Preferred Qualifications
  • Bachelor’s Degree or Master’s Degree in Education, STEM or related field
  • 5 years progressive responsible experience in in PK-12 education (formal or informal), program administration in an academic environment, youth development, educational outreach and/or mentoring
  • Experience in recruitment and management of ten or more staff and/or volunteers supporting long-term programming
  • Experience in higher education program coordination and/or administration
  • Experience in hiring undergraduate and/or staff to support long-term programming
  • Knowledge of GivePulse or other volunteer management system
  • Experience with Word Press

Classified Title: Academic Program Administrator
Working Title: Baltimore OST Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F, 8:30 am 5:00 pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Center for Educational Outreach
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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