Staff Assistant III

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Posted Date
Jun 30, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Public Relations & Marketing (Campus), Conference & Special Event Administration
Employment Type
Full Time
Job Summary

The position is responsible for many of the day-to-day administrative functions that are in line with the research and teaching missions of the Program of US-Japan Relations.

Auto req ID


Job Code

403033 Staff Assistant III


USA - MA - Cambridge

Business Title

Staff Assistant III



Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Three or more years of administrative experience. Education beyond high school may count toward experience. Computer skills required, including experience with Microsoft Office Suite, Adobe Suite, FileMaker Pro, and OpenScholar, as well as social media services such as Facebook and MailChimp.

Additional Qualifications and Skills

B.A. preferred; 3 years of related office experience, particularly in a university setting. Appropriate communication skills. Well-developed cross-cultural and interpersonal skills. Ability to work independently and as part of a team. Excellent time management and organizational skills. Attention to detail. Ability to handle complex and confidential information with discretion. Familiarity with the Japanese culture and language preferred. Familiarity with Harvard also preferred.

Additional Information

Overtime will occasionally be required for evening and weekend functions. Please visit for more information on the Program.

All formal offers will be made by FAS HR.


Weatherhead Center for International Affairs

Pre-Employment Screening


Job Function

General Administration

Position Description

Implements and coordinates event marketing, invitations, and registrations for multiple events, including weekly seminars, conferences, Distinguished Visitor dinners, receptions, language tables, and other community-building events. Assists in enhancing and updating Program's online and social media presence. Maintains Program's calendar and database. Assists with the integration of international research fellows into Harvard and the wider Boston-Cambridge community. Develops and maintains good rapport with constituents in order to carry out all the events within the Program. Collects and organizes information for annual reports; drafts official correspondence; and assists in proofreading materials. May serve as departmental IT contact. Other duties as required.


Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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