This position is responsible for the management of the Department
of Economics’ front office environment. Front office management
needs include those related to building and equipment maintenance,
asset management, office supply inventory and stocking,
departmental internal communication flow, limited event
coordination, room management, and executive assistance to
leadership. This position will also provide administrative support
to the department’s junior faculty and emeritus faculty.
Auto req ID
403134 Coordinator I
USA - MA - Cambridge
55 - Hvd Union Cler & Tech Workers
Three or more years' experience or a bachelor's degree. Experience
with Microsoft Office.
Additional Qualifications and Skills
Excellent organizational skills with ability to prioritize work in
an environment with multiple and conflicting interests. Proven
project and/or program management skills. Excellent interpersonal
and communication skills. Ability to work independently with
minimal supervision. Ability to handle complex and confidential
information with discretion. Competency using a variety of computer
software. Preferred advanced knowledge of Word, spreadsheets,
and/or databases; may be tested on appropriate computer skills as
All final offers will be made by FAS HR.
ADMININSTRATIVE OFFICE MANAGEMENT
Ensures smooth day-to-day functioning of department's front office
environment to meet faculty, student, staff and visitor
* Develop systems and processes to ensure that routine
administrative tasks are done as scheduled and to the highest
standard, including activities related to: office supplies;
copier/printers; building signage; packages and mail; building and
office access management
* Handles general department internal and external inquiries (e.g.
phone calls, monitoring departmental email account).
* Organizes and implements systems to efficiently and effectively
facilitate routine department communication internally and
* Serves as point of contact for data room access, as needed.
* May coordinate department events as needed.
* Recruit student and temp worker applicants and manage their work
portfolios, as needed.
FACILITIES & EQUIPMENT MANAGEMENT
Serves as liaison between the Office of Physical Resources
furniture manager and building manager for the department’s
physical resource needs, which occupies nearly all Littauer Center,
and serves as department's source of information on departmental
building and furniture policies and procedures.
* Organizes and implements systems to fulfill equipment, furniture
and space needs; and troubleshooting issues that arise in all these
areas, including building maintenance requests.
* Handles emergency situations and coordinates office moves to
accommodate required maintenance needs.
* Coordinates all office and classroom moves throughout the
* Support Office of Physical Resources during construction project
* Manages vendor relationships and related departmental
* Manages non-course related space needs.
* Facilitates room set-up for space requests and communicates
schedule/booking arrangements to stakeholders.
* Organizes and implements systems and policies to manage front
Provides range of administrative support to department junior
faculty and emeritus faculty, including:
* Serves as principal contact and source of information for
students, staff, and faculty.
* Serves as liaison with departmental administrative
* Provides course support, including updating and managing course
sites using Canvas.
* Assists with recommendation letters and job market application
Provides wide range of high-level administrative support to
department leadership, primarily the Executive Director (ED), and
secondarily, Associate Director of Administration (ADA), handling
* Manages the daily and long-range calendar for the Executive
Director and ADA, including scheduling meetings, coordinating
meeting logistics, preparing agendas, and documenting/driving
follow-up activities and deliverables.
* Drafts and edits email, meeting notes, memoranda, routine
personnel letters, and other general correspondence.
* Develops electronic systems and workflows for scheduling, task
management, and other administrative tasks.
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
The University requires all Harvard community members to be fully
vaccinated against COVID-19 and remain up to date with COVID-19
vaccine boosters, as detailed in
Harvard’s Vaccine & Booster Requirements
. Individuals may
claim exemption from the vaccine requirement for medical or
religious reasons. More information regarding the University’s
COVID vaccination requirement, exemptions, and verification of
vaccination status may be found at the University’s “COVID-19
Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.