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Producing Operations Coordinator

Dartmouth College
New Hampshire, United States
Salary Not Specified
Posted Date
Jun 30, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Arts Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Type
Full Time
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Position Details

Position Information

Posting date


Closing date

Open Until Filled


Position Number


Position Title

Producing Operations Coordinator

Department this Position Reports to

Hopkins Center

Hiring Range Minimum


Hiring Range Maximum


SEIU Level

Not an SEIU Position

FLSA Status


Employment Category

Regular Full Time

Scheduled Months per Year


Scheduled Hours per Week



Regular business hours with some evenings and weekends.

Location of Position

Wilson Hall and the Hopkins Center for the Arts

Remote Work Eligibility?

Onsite only

Is this a term position?


If yes, length of term in months.


Is this a grant funded position?


Position Purpose

The Producing Operations Coordinator manages the operations and logistics of Hop Ensembles and Student Workshops under the direction of the Managing Director/Executive Producer including choral, instrumental and dance ensembles as well as craft studios in wood, metal and clay. Provides administrative support to the Managing Director/Executive Producer and departmental programs and initiatives.

As strongly as we believe in the power of the arts to transform lives, we at the Hop commit to working against the inequalities that exist within our arts community and in our larger community. We remain steadfast in our determination to continue to work together for the betterment of all by directing our efforts and privilege toward justice and equality.


Required Qualifications - Education and Yrs Exp

Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

- Must be a strong advocate for diversity in all its forms with a proven ability to work with a diverse population with a range of artistic knowledge and experience.
- Ability to act with discretion and handle sensitive, confidential information.
- Attention to detail; handle many projects simultaneously; and demonstrate good judgment and maturity in decision-making.
- Experience with database, scheduling and information systems
- Competence with office equipment and technology, including Internet, email, and Microsoft Office (Word, Excel, Outlook).
- Excellent verbal and written skills; ability to be a team player and a team leader; motivate others and contribute.
- Must have the ability to work collaboratively across the organization.
- Problem-solver with strong initiative to get the job done.
- Work nights and weekends on occasion to fulfill the responsibilities of the position.
- Must be collaborative, goal-oriented and self-motivated with an ability to work independently.

Preferred Qualifications

- Musical performance and/or program administration experience.
- Craft program administration experience.
- Familiarity with performance technical equipment.
- Experience with EMS, Airtable or other scheduling and collaborative software.
- Ensemble or other group leadership experience.

Department Contact for Cover Letter and Title

Joshua Price Kol, Managing Director/Executive Producer

Talent Acquisition Consultant

Mathias Machado

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.

Quick Link

Key Accountabilities


Program Administration
In support of Hopkins Center Ensembles and Workshops, this role coordinates all logistics for the successful functioning of rehearsals, performances, tours, guest artists/lectures, and other outreach and social activities for the Hop’s music and dance ensembles, woodshop, jewelry and ceramics studios. The coordinator maintains online and physical library of musical scores, digital archives, performance materials and musical instruments, as well as coordinates access and distribution. Further, the Producing Operations Coordinator liaises with all Hop departments in areas such as scheduling spaces, maintaining details through a specialized cloud-based Hop platform and collaborates with Development and Marketing & Communications, ensuring all elements of a project are accurate through completion. This role works to foster strong relationships with key constituents such as the Department of Music and other academic departments. In conjunction with ensemble and workshop directors, this role coordinates a robust student workforce in areas of recruitment, hiring and timekeeping. Guest artists are a key component to these creative departments and the Producing Operations Coordinator works closely with the Associate Producer to prepare agreements and is at times a point of contact for individuals outside of the organization.

Percentage Of Time



Budget Administration
In support of departmental activities above, and in conjunction with the Hopkins Center Business Office, the Producing Operations Coordinator monitors financial transactions and is responsible for timely clearing of credit card expenses, payment requests and related details as well as payroll approval and receipt management ensuring incomes and expenditures are properly recorded and processed. This role maintains an understanding of Dartmouth College purchasing policies and makes purchases as properly approved.

Percentage Of Time



Managing Director/Executive Producer Administration
As a result of the close working relationship with the Managing Director/Executive Producer, the Producing Operations Coordinator serves as a liaison with a diverse population including Dartmouth faculty, Senior Administration, College staff, Hopkins Center staff, Dartmouth students, alumni and student organizations, often in matters involving confidential information. As such, this role may assist with organizing meetings, preparing or coordinating agendas, presentations, attendees and scheduling. They may record, transcribe or distribute meeting notes as well as provide or arrange for technical support. Monitors, interprets and participates in planning of the annual budgets for activities under the Managing Director/Executive Producer’s portfolio and may assist in preparing recurring and special reports.

Percentage Of Time




Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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