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Assistant Provost and Executive Director of Academic Administration

Haverford College
Pennsylvania, United States
Salary Not Specified
Posted Date
Jun 30, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Other Academic Affairs, Executive, Other Executive, Provosts
Employment Level
Employment Type
Full Time
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Haverford College invites applications to our available full-time, exempt, benefit-eligible Assistant Provost and Executive Director of Academic Administration position.

The Assistant Provost/Executive Director (AP/ED) has the responsibility, knowledge, and experience to oversee financial and administrative activities housed within the Provost's Office. The AP/ED plays a pivotal role in assisting the Provost in planning and implementing financial strategy across the academic divisions. The AP/ED focuses on two key areas – academic appointments and financial resources to support the academic program. Academic appointments include the hiring of faculty, management of academic appointment data and associated documentation, sabbatical leaves, and professorship appointments. Financial resources include planning and management of the faculty compensation budget, and oversight, support, or direct management of all funding that supports the academic program, which includes operating budgets for the Provost's Office and academic departments, as well as the gifts, unrestricted and endowed funds, and foundational grants that support the academic program. The AP/ED supervises the work of the Associate Director for Faculty Programs, Associate Director for Administration, and the Executive Assistant. The AP/ED functions as a key consultant to the Provost on all financial, administrative, and human resource-related matters.

Essential Functions & Primary Responsibilities:
  • Supervises the work of Executive Assistant, Associate Director of Administration, and Faculty Programs Manager
  • Ensures the overall functions and operations of the Provost's Office run smoothly and efficiently
  • Supports and advises the Provost in financial planning, policy development, and implementation, and human resources-related matters for faculty positions
  • Coordinates fiscal year budget planning for the academic divisions and oversees faculty and academic staff compensation budget
  • Divisional manager for financial accounts related to the academic program
  • Manages the operating budget, restricted and unrestricted gifts, endowed funding for the Provost's Office and academic departments; consultant to academic divisions and faculty regarding funding resources
  • Supports hiring and compensation for faculty and academic staff with support from the Associate Director; consultant to the Provost regarding tenure-track hiring negotiations and funding requests
  • Manages faculty data related to academic appointments, sabbaticals, and professorships; collaborates with Institutional Research on faculty data required for external reporting
  • Functions as primary financial and staffing liaison to Controller's Office, Finance and Administration, Institutional Research, Institutional Advancement, Human Resources, and IITS regarding provostial-related matters
  • Supports the Provost in drafting position/program MOUs
  • Supports the Provost in determining faculty service and committee assignments
  • Manages the annual faculty election process
  • Assembles Provost's materials for quarterly Board of Managers meetings
Line of Report: The Assistant Provost and Executive Director (AP/ED) reports directly to the Provost, and supervises the work of the Associate Director for Faculty Programs, Associate Director for Administration, and the Executive Assistant.

Education, Training, & Experience:
  • A master's degree required (MBA or Masters in Higher Education Management preferred)
  • A minimum of 5 years of experience, preferably in higher education (or a comparably complex organization)
  • Outstanding oral and written communication skills and data management experience
  • Knowledge of best practices in financial and human resource management required
  • Knowledge of higher education organizational structures and use of platforms such as Workday and Interfolio (or similar), preferred
  • Experience supervising a team required
  • Ability to manage multi-phase projects from inception to completion, including the ability to build consensus among team members and balance multiple concurrent priorities
  • Ability to work independently, solve problems, take initiative, set priorities, and exercise good judgment in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner
  • Exhibit compassion in dealing with colleagues and constituents; have the ability to resolve conflict, knowledgeable regarding issues of diversity, equity, and inclusion
  • Ability to maintain confidentiality and handle sensitive information in an appropriate manner
  • Ability to actively participate in brainstorming, project creation, and execution
Special Requirements:
  • All faculty and staff (including contract workers) who are employed or engaged by Haverford College, must be fully vaccinated against COVID-19, and provide proof of vaccination (to include a booster dose when eligible), unless an exemption from this policy has been granted as an accommodation or otherwise.
  • A valid U.S Driver's license and the ability to pass a Motor Vehicle Record check are required for this position.
  • Remote Work: This position has flexibility as to the allocation of time worked on-site versus remote, to be determined by the manager in consultation with the employee.
Physical Demands and Environmental Conditions Required for this Position:
  • Lifting (to exert strength to move objects from one place to another):
    • Sedentary Lifting: (0-10 pounds)Up to three hours
    • Light Lifting (10-20 pounds):Up to three hours
    • Moderate Lifting (20-50 pounds):Never
    • Heavy Lifting (50 to 100 pounds):Never
  • Pulling (to draw an object toward oneself to move or change its direction): to exert force upon an abject to move or change its direction:Up to three hours
  • Pushing (to exert force upon an abject to move or change its direction):Up to three hours
  • Carrying (to hold objects while moving entire body):Up to three hours
  • Reaching or working above shoulder (to extend arms upward or outward away from body):Up to three hours
  • Walking (to move entire body in erect position):Up to three hours
  • Standing (to maintain body in erect posture in stationary position):Up to three hours
  • Sitting (to rest weight on buttocks and back of thighs with legs bent at knees):Up to three hours
  • Crouching/Stooping (to bend upper body forward while fully flexing knees):Up to three hours
  • Kneeling (to maintain upper body in erect position while resting knees on ground):Up to three hours
  • Climbing (to ascend or descent heights using ladders, scaffolding, stairs, poles, inclined surfaces):Up to three hours
  • Twisting (to rotate upper body while feet remain stationary):Never
  • Driving (operating a motor vehicle, crane, tractor, forklift, etc.):Up to three hours
  • Exposure Limitation (i.e., cold water, dust, gas, fumes, extreme temperatures):Never
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with notice.

To Apply : Interested applicants are invited to submit an application to include a cover letter, resume, and the names and contact information of three (3) references as a pdf by visiting . The application deadline is July 20, 2022. Failure to provide the required information may result in a lack of consideration.

Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply. Haverford College and our consortial partners are located on Lenape lands.

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